Overview
Business Services Coordinator Jobs in Chicago, Illinois, USA at TIAA
The Business Services Coordinator is responsible for onsite support acting as a gatekeeper and liaison for the Nuveen Executive Suite by providing assistance with conference services, event management, facilities, and receptionist duties. This role is an integral part of the daily operations at Nuveen’s Chicago Office.
Key Responsibilities and Duties
Act as gatekeeper and friendly face for anyone coming to the Nuveen conference center or executive suite
Manage conference center bookings requests and questions; liase with in-house catering for meeting orders; start conference calls and zoom meeting
Serves visitors by greeting, welcoming, and escorting them appropriately; accompany personnel of visitor arrival
Helps maintain workplace security by coordinating visitor access with lobby security desk
Maintains an orderly and pristine appearance of office refreshment areas, conference rooms, guest reception areas and front desk
Coordinate maintenance as needed; connect with facilities on cleaning and HVAC requests;
Act as a liaise with building management, office services, IT department
Assists event management; holiday party, associate events, client events;
Assists with catering orders and setup
Assists with ordering and fulfilling pantry & supply closets and tracking budgets
Assist the Nuveen Leadership Team admins with various ad-hoc requests
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests; must be able to maintain confidentiality of information.
Occupancy management administrator responsibilities; new hire seat placement and hoteling desk reservation management
Observe Nuveen floor operations and user behaviors; suggest strategic changes to procedures to enhance overall employee experience
Educational Requirements
High School Preferred
Work Experience
No Experience Required
Career Level
2IC
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Title: Business Services Coordinator
Company: TIAA
Location: Chicago, Illinois, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Executive Admin/ Personal Assistant)
