Overview
Business Support Assistant Jobs in Airdrie – Scotland – UK at International Beverage
International Beverage is the home to some of the world’s best loved whiskies, spirits, and beers.
Our high quality brands are enjoyed by consumers in over 85 global markets and include Chang Beer, Old Pulteney single malt Scotch whisky, Hankey Bannister blended whisky and Caorunn Gin.
Are you looking to join anexcitingand growing business? Then this is the perfect time to join International Beverage.
Check below to see if you have what is needed for this opportunity, and if so, make an application asap.
We offer many benefits such as a competitive pension scheme, product allowance, free parking on-site, and much more!
We are currently looking for a motivated Business Support Assistant tojoin our team!
Purpose of Role
To maintain the efficient day to day operation of the reception area, taking ownership of the front reception and providing reception cover when require. To provide administrative support to the Business Support Manager and all departments within the organisation, providing an exceptional customer experience.
Main Responsibilities
Administration
Reception cover, dealing with incoming/outgoing calls, redirecting and answering general queries, welcoming visitors to the business and caring for their needs whilst onsite.
Receiving, opening and distributing company mail. Preparing outgoing mail at the end of the day for collection by carrier
Co-ordination of Contracts which require sign-off via Docusign and downloading completed documentation, filing in Contracts Database accordingly.
Support in the updating and maintenance of CRM, Contracts and Trademarks databases including all Scottish Enterprise related contracts.
To raise and process corporate Purchase Orders as required and in line with our guidance and targets.
To provide administrative support in relation to legal relationships
Monthly reconciliation of Finance Director’s Credit Card statement.
Maintain service contracts – office and reception i.e. royal mail, stock suppliers etc
To greet visitors to the Airdrie site in a welcoming and professional manner ensuring they are announced to the relevant staff member as quickly as possible.
To ensure adequate quantities of all general office stationary and equipment are available.
To provide each department with administrative support including:
–
Filing
Scanning
Data processing
Dealing with customers and suppliers
All other administrative tasks assigned by the department manager.
Business Support
Responsible for the delivery of business travel guidance and all supporting documentation.
Responsible for company travel solutions including organising of hotels, accommodation, room hire, car hire, supporting executive team with travel including visa requirements.
Regular Circulation of the Bribery Log
To provide support to the Business Support Manager in relation to the company Archives Documentation Storage.
Co-ordinate launch of annual GDPR housekeeping process
Support the Business Support Manager in the delivery of the companycommunicationplan, supporting with in-house events and initiatives.
Support the Business Support Manager in the development and delivery of the Corporate Social Responsibility Strategy ensuring local links to the community are fostered and maintained and participating in fundraising andcommunity events.
Coordinate and support circulation of one world magazine and company newsletter
Manage and own your prof…
Title: Business Support Assistant
Company: International Beverage
Location: Airdrie – Scotland – UK
Category: Administrative/Clerical
