Overview
Business support associate Jobs in Urbana, IL at University of Illinois at UrbanaChampaign
Business Support Associate
Department
of Agricultural and Consumer Economics
University
of Illinois Urbana-Champaign
This position is part of a 5-person business and
administration team working to provide services to approximately 100 faculty,
staff, and student employees. Our faculty work in a wide variety of fields and
bring unique interests that create a rich academic environment. This person
will provide business support which will make this impactful work and education
possible.
Be a part of our story.
Job Summary
Responsible for the implementation, reconciliation, and auditing of business functions and activities for the Department of Agricultural and Consumer Economics (ACE), thus ensuring compliance with department, university, state, and federal policies, procedures, and processes. Utilizes in-depth knowledge and professional judgment for appropriate decision-making, accurate problem resolution, and preparing and processing complex, high-level transactions.
Duties &
Responsibilities
Administrative/Business
Operations
Evaluate, develop, implement, interpret, and/or communicate department, college, and campus business policies, procedures, and processes. Develop and maintain procedural manuals and materials. Educate and train department staff on business functions and activities.
Responsible for conducting detailed financial reviews and analyses, including statement reconciliation.
Coordinate with University Accounting and Financial Reporting to submit and monitor requests for new fund/program codes and closure of existing fund/program codes as needed.
Prepare and submit annual Fact Sheets.
Manage the year-end closing/opening procedures.
Perform various business responsibilities related to department and University audits.
Manage employee and graduate support funds.
Handle deposits of checks received by the department.
Support credit card payment sites through university tools.
Process EOY administrative fees and self-supporting activities for department.
Backup other functions as necessary to ensure efficient and effective business operations, including key management, scholarship awards, and limited HR tasks.
Departmental
Business Purchasing Management
Oversee and serve as the primary contact/subject-matter expert for purchasing activities, processes, and procedures. Research and analyze business purchasing, providing guidance, and making purchasing recommendations for the department head, faculty, staff, and students.
Perform purchasing functions for the Department utilizing various mechanisms, including Banner requisitions, P-Card, T-Card, iBuy, and contracts+ (significant payments to foreign vendors located in countries with cash-based economies required).
Process journal vouchers in Banner as appropriate.
Interpret and communicate standard purchasing policies and procedures to the department head, faculty, staff, and students; evaluate and develop department processes to assure compliance with state, federal, and University rules and regulations.
Serve as P-card reconciler and iBuy approver for department staff as required.
Process needed reimbursements for ACE activities (employees, students, and visitors).
Departmental
Business Travel Management
Backup and advise on the travel approval process, visas, iTravel/travel booking, TEM purchases/approvals, expense report creation, travel advances, travel reimbursements, etc. Resolves discrepancies and ensures the accuracy of reimbursement information and documentation to prevent rejection by OBFS.
Backup o…
Title: Business support associate
Company: University of Illinois at UrbanaChampaign
Location: Urbana, IL
Category:
