Overview
Buying Admin Assistant Jobs in London, England, United Kingdom at WYSE London
Title: Buying Admin Assistant
Company: WYSE London
Location: London, England, United Kingdom
Position description:
Working closely with the Buying Team, the Buyer’s Admin Assistant will be responsible for the set-up of new styles and purchase orders, ensuring clear communication with the wider business and suppliers. They will have responsibility for all sample management, ensuring styles are available for shoots, events and fit sessions.
Close communication will be needed with all areas of the business including Merchandising, Design, Marketing, E-commerce and Customer Services, ensuring clear information is passed on in timely manner. The candidate will need to have excellent organisation skills, highly accurate and good time management with a passion for clothing.
This full-time position is based in Head Office at Shepherds Bush, Monday-Friday 9am-5pm with alternate Fridays working from home (flexed weekly based on business needs).
Key responsibilities:
Maintaining critical path, communicating with suppliers regularly on email, weekly calls to ensure key deadlines are met and any risks to deliveries are highlighted in advance and shared with wider team to ensure key launches are maintained.
Support on Monday trade, pulling best and worst products and assisting team with trade prep.
Provide administrative support to the Junior Buyer and the wider buying team and helping prep for sign off’s, fit sessions and trade.
Responsible for setting up items and raising PO’s accurately, updating all relevant documents and systems.
Sample management: organising, preparing and tracking samples for LIVE’s, press, shoots including organising couriers and liaising with other functions to ensure product is sent on time.
Responsible for all samples- logging proto samples, fit samples and final samples and ensuring all sample rails/rooms are organised.
Owning approvals process and managing up to Junior buyer to ensure key timelines are met.
Responsible for sending out courier packages and opening post on a daily basis,
Carrying out online comparative shopping and trend to develop and maintain knowledge of the current marketplace,
Prepping for fit sessions, by logging all styles on fit list in a timely manner and keeping fit room clear and tidy.
Additional ad-hoc tasks including for founder.
Knowledge / Skills:
The ability to multitask in a fast-paced environment
A strong team player – working collaboratively, building relationships and communicating confidently to both peers and suppliers.
Proactive and self-motivated
Highly organised with excellent time keeping skills
Exceptional attention to detail
A passion for clothing
Excel knowledge
