Overview
C-Level Executive Assistant Jobs in Greater Chicago Area at James Hardie
Title: C-Level Executive Assistant
Company: James Hardie
Location: Greater Chicago Area
James Hardie Building Products Inc. is the North American leader in fiber cement home siding and exterior design solutions. Hardie® products offer long lasting beauty and endless design possibilities with trusted protection and low maintenance. The company pioneered modern fiber cement building products and continues to invest in innovation to transform the industry. James Hardie is a high-performance organization, with an unwavering commitment to Zero Harm. The company proudly employs a diverse workforce of over 3,000 employees across operations in North America.
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The Executive Assistant will be responsible for providing administrative and executive support to members of the James Hardie Executive Leadership Team. This role will also manage a variety of administrative projects.
What You’ll Do:
Assist the with a wide range of administrative activities and projects
Manage the calendar and coordinate appointments internally and externally
Coordinate in-person and WebEx meetings and calls
Arrange complex domestic and international travel plans and itineraries; compile relevant information needed for travel and meetings
Complete and submit timely expense reports
Manage incoming calls and correspondence and respond independently to routine correspondence
Prepare agendas and minutes for leadership meetings; ensure meeting notes and post-meeting follow-up and summaries are distributed as needed on behalf of executive
Work with other leaders throughout the organization to gather updates and agenda items for meetings
Assist in creation of presentation material for the leadership team and town halls
Support compilation of board reports and packets
Manage programs, events, meetings or conferences; arrange facilities and caterers, issue information or invitations, coordinate speakers and manage event budget; coordinate all other meeting-related logistics
Support activities between the office and regional offices
Liaise with other departments, leaders, and assistants internally and externally
Support C-Level and management staff with administrative help on an as needed basis
Represent the executive and the company in a professional manner
Maintain confidentiality of all corporate, personnel and team matters; maintain the highest ethical standards of business practice
Offer suggestions to enhance and perfect administrative processes and procedures
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
What You’ll Bring:
High School diploma or equivalent required; college degree preferred
Minimum of five years of professional executive administrative experience
Advanced knowledge of all MS Office programs including Word, Excel, PowerPoint and Outlook required
Excellent verbal and written communication skills with a strong command of grammar
Ability to work independently with limited supervision and take initiative
Strong ability to exercise independent judgment and make appropriate decisions
Highly detailed oriented with superior organizational skills
Demonstrated ability to prioritize, meet deadlines, and change course of action quickly
Ability to maintain professionalism under pressure
Demonstrated ability to work independently and proactively to solve problems
Ability to successful…
