Overview
Campus Administrative Assistant Jobs in Kansas City, MO at Concorde Career Colleges, Inc.
Overview:
Princeton University’s Center for Statistics and Machine Learning (CSML) seeks a talented assistant for an open Events and Administrative Assistant position located in Princeton, NJ. Reporting to the center’s assistant director, the events and administrative assistant is the primary contact for events, travel, and administrative support at CSML and its academic program, under the guidance of the Academic Program Manager.
This is a one-year position with the possibility of renewal contingent upon funding availability and performance.
Please submit your resume and a cover letter outlining your qualifications and interest in this position. Applications with both documents are preferred.
Responsibilities:
Event Support
Manage all center-wide events including guest lectures, conferences, receptions, workshops and academic program related events.
Support all related event logistics including coordinating room requests, tech setup, catering, etc.
Identify and address speaker/guest needs, including arranging travel and related reimbursements/honorariums
Responsible for reconciliation of all related expenses
Collaborate with faculty, students, invited speakers, vendors and campus partners
Academic Program Support
Assist in organizing student activities and events, including ordering food and reserving event space
Assist faculty with course materials and support; manage course wait-lists
Connect with students routinely for general information, requests, and feedback
Research/order promotional giveaway items and manage inventory
Assist with management of confidential student data, creating/updating additional reports and lists via listserv, Excel and PeopleSoft
General Administrative Support
Assist with general administration of center as needed
Maintain accurate listservs/mailing lists
Create and maintain a welcoming and productive office environment
Order office and building supplies
Manage all building space requests via University’s EMS system
Maintain cleanliness and organization in common spaces (kitchen, conference room, lounge, etc.)
Submit building work orders to Facilities
Qualifications:
Essential
High School Diploma or GED
3+ years of experience in events management or related administrative work
Excellent interpersonal communications skills (both written and oral)
Exercises good judgement/decision-making skills
Ability to multitask and work independently with strong organizational skills and attention to detail/accuracy
Comfort with Zoom videoconferencing
Utilize discretion in handling confidential information
Ability to establish priorities, anticipate demands and meet deadlines
Proficiency in Microsoft desktop applications (PowerPoint, Word, Excel) and Google Workspace applications
Preferred
Associate or bachelor’s degree
Experience working with faculty in a higher education setting
Knowledge of Concur (or similar) travel expense processing system
Familiarity with Princeton University applications, expense policies and processes
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Entry Level : #LI-JD1
Title: Campus Administrative Assistant
Company: Concorde Career Colleges, Inc.
Location: Kansas City, MO
