Overview
Capital Cons Project Coordinator -Administrative Office of the Courts (AOC)-Non-Tenured (NT) Jobs in Frankfort, KY at Commonwealth of Kentucky
Job Title – Administrative Associate / Administrative Assistant
Location – 100 Park Avenue, Florham Park, NJ 07932 United States
Contract – 6/16/2025 to 9/16/2025
Shift – 8:30 AM to 5:00 PM
Qualifications:
Qualifications:
High school diploma/GED with a minimum of two years of experience in providing administrative support to senior executives in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email use
Possess strong communications and organization skills.
Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
Professional and mature demeanor with strong team orientation.
Strong customer focus, especially critical for interactions over the phone
Strong interpersonal skills, able to work across functions and manage outside vendors
•Exceptional knowledge of Microsoft Applications
•Passion for learning and openness to taking on new responsibilities
•Customer orientation
•Ability to collaborate across multiple teams
•Flexibility and teamwork in dynamic environments
•Proven initiative and ownership in ambiguous and new situations
•Continuous improvement mindset
Preferred:
Associate Degree or Bachelor’s degree in either Business or Marketing or related field
Working knowledge of databases such as SAP and Power BI
Responsibilities:
The Administrative Assistant / Administrative Associate will support the will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:
Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
Scheduling appointments and maintaining calendars.
Scheduling, coordinating and facilitating meetings, conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
Monitoring, reconciling, and assisting with fiscal administration for the Global Development and US Technical Service teams.
Financial management – Processing and tracking invoices and payments for development trials, honorariums, university, etc..; budgets (expense report management, cost center management, reconciliation).
Establishing and maintaining effective working relationships; serving as the first point of contact in communication with internal and external customers.
Supply procurement and physical resource management; Purchasing card documentation and reconciliation.
Use SAP reporting tools to provide requested data/information.
Utilize various software, including Outlook, Microsoft Office, SAP to produce customized reports, presentations, documents, databases, journals and correspondence.
Record retention management – establishing, updating, and maintaining files and records.
Utilize discretion and maintain confidentiality in handling sensitive documents.
Contract management – steward submission and approval process, tracking and resolution.
Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint
Comments/Special Instructions
This could possibly turn into a temp-to-perm opportunity at the end of the assignment. 100% onsite. No medical clearances required other than a drug screening. Summer Fridays – afternoons off.
Job Type: Contract
Pay: $32.00 – $35.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Florham Park, NJ 07932 (Required)
Ability to Relocate:
Florham Park, NJ 07932: Relocate before starting work (Required)
Work Location: In person
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Title: Capital Cons Project Coordinator -Administrative Office of the Courts (AOC)-Non-Tenured (NT)
Company: Commonwealth of Kentucky
Location: Frankfort, KY
