Overview
Car Registration MT Admin Jobs in Billings, MT at 99 Cents Montana
CHANDLER UNIFIED SCHOOL DISTRICT
CLASSIFICATION: OFFICE
TITLE: ADMINISTRATIVE ASSISTANT III – HUMAN RESOURCES
CALENDAR: 2611H
SALARY: GRADE 118
REPORTS TO: EXECUTIVE DIRECTOR OF HUMAN RESOURCES
Job Goal:
The Administrative Assistant provides critical support to the executive director and staff by managing various administrative tasks, ensuring compliance, maintaining large district budgets, and accurate records. This role requires exceptional organizational skills, attention to detail, and the ability to multitask.
Minimum Qualifications:
High school diploma or equivalent required; associate’s or bachelor’s degree preferred
2+ years of administrative experience in an educational setting preferred
Excellent organizational, communication, and interpersonal skills
Ability to maintain confidentiality and handle sensitive information
Strong attention to detail and ability to multitask
Familiarity with softwares (e.g., iObservation, Google, Microsoft, iVisions, EPARs)
Ability to hold a valid Arizona IVP Fingerprint Clearance Card
Core Job Functions:
Provide administrative support for tracking and compliance, including annual best practices and board documents
Manage certified evaluations and support with troubleshooting
Entering and managing EPARs (Employee Performance Appraisal Reports) for staff terminations
Assist with interview scheduling and coordination for principals and district positions
Oversee iObservation and student data management
Facilitate loan forgiveness processes and PFP (Performance Feedback and Planning) letters
Maintain professional pathways documentation, including EPARs, timesheets, flat files, and audits
Manage travel arrangements for out of state conventions/meetings
Manage Board Docs for Human Resources Department
Manage professional development budgets (301, HR, Title II)
Ensure the integrity of Red Folders and T9 records for secondary and backup purposes
Coordinate release of contract scheduling and records
Maintain accurate salary schedules
Facilitate student and teacher intern placements and university relationships
Provide assistance and support to administrators and staff
Perform related duties as requested
Perform all duties in a safe and prudent manner as directed
Core Values/Professional Qualities:
Respond to all internal and external customers, as it relates to the position, in a prompt, efficient, friendly, and patient manner
Function effectively as a team member
Be responsible, reliable and punctual
Be flexible and adaptable to change
Positively accept direction
Establish and maintain courteous, cooperative working relationships with students, staff and parents
Direct constructive criticism toward improving the district
Exercise positive problem-solving behavior and conflict resolution skills
Adhere to the dress code appropriate to the site and job
Share sensitive student and staff information on a need-to-know basis
Be a positive role model
Work with a large cross-section of people in a professional and non-judgmental manner
Physical Requirements – Office
?Positions in this classification typically require: stooping, kneeling, crouching, standing, walking, sitting, finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), focusing ability, or other factors applicable for the job.?? Employees may be subject to travel, odors, dusts, poor ventilation, workspace restrictions, and loud noises. Employees may be required to lift or exert up to 20 pounds of force to move objects occasionally, and up to 10 pounds of force to move objects frequently.?? The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Title: Car Registration MT Admin
Company: 99 Cents Montana
Location: Billings, MT
