Overview
Career Program Assistant Jobs in Vancouver – British Columbia – Canada at University Canada West
Position
Job Title:
Career Program Assistant
Location:
Vancouver, BC (Hybrid)
Reports To:
Associate Director,
Career Development
Centre Application Requirement:
Cover Letter Primary
Purpose
Under the direction of the Associate Director,
Career Development
Centre, the Program Assistant provides operational and administrative assistance to the Program team, performs a variety of administrative, coordination and logistical services in support of the operations of the Program/s, and assists the team with information management.
Specific
Responsibilities
Operational and Administrative Support Maintains program reports and documents.
Acts as the main contact person during the absence of team members, following up on any emergencies with appropriate in-house employees and sharing the workload with the CDC administrative assistant.
Acknowledges receipt of correspondence and documentation in the absence of the Program team and drafts preliminary versions of correspondence to be reviewed by the Program team and signed by the manager.
Assists team members in preparing and formatting documents, including PowerPoint presentations, data information, monthly reports, etc.
Develops and maintains an efficient filing system for the team.
Maintains a tracking system of inquiries of students, employers, and faculties
Maintains and updates team’s databases and mailing lists using the Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
Works with the CDC portal information, incoming emails, and databases to monitor various aspects related to communications and inquiries on program processes, procedures and outcomes.
Contributes to electronic filing of team documents.
Coordinates the proofreading and editing of documents as required.
Enters program-related information and generates reports as required.
Helps organize regular team meetings, including virtual and in-person, including the preparation and distribution of documents and providing the necessary technical devices.
Takes minutes of regular team meetings and other meetings with the assistance of and coordination with the CDC Administrative Assistant as required.
Assists the Program Graduate Practicum coordinator and Work-Integrated Learning Coordinator in maintaining and updating the Program’s information on the UCW student portal on a required basis, carrying out specific web searches and downloading workshop documents or records for the student portal.
Assists team members in inputting and editing program data information.
Assists in the coordination of the graduate practicum program and other work-integrated learning programming by tracking their completion of the programs, scheduling interviews as necessary and e-filing the final documents/reports.
Assists all stakeholders (students, faculty, staff and
leadership
) by providing them with the necessary documents and materials about the program.
Works with CDC Administrative Assistant to coordinate work activities, meet deadlines, and provide support where needed.
Performs other related duties in accordance with instructions from the manager.
Workshops and Events Liaises with members of workshop…
Title: Career Program Assistant
Company: University Canada West
Location: Vancouver – British Columbia – Canada
Category: Administrative/Clerical, Education / Teaching
