Overview
CGU-Administrative Coordinator, SCGH Jobs in Claremont, CA at Claremont Graduate University
RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE TYPE: Secret
TRAVEL: No
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.
Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 2 or 3 to support the Global Surveillance organization onsite in Melbourne, Florida.
This position will support multiple Program Directors.
Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.
The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.
Key Responsibilities
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
Attend staff meetings, publish agendas and follow-up on action items
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Manage and/or support special projects as assigned
Provide back-up support for other administrative staff as needed
Greet employees and visitors in a courteous and friendly manner
Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
Provide inventory oversight and ordering/purchasing support for office supplies
The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.
This role may be filled at an Administrative Assistant 2 or Administrative Assistant 3 based on the qualifications outlined below.
Basic Qualifications – Administrative Assistant 2
High School diploma/GED with at least 2 years’ experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD secret security clearance
Basic Qualifications – Administrative Assistant 3
High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD secret security clearance
Preferred Qualifications
Active DoD Secret or Top-Secret security clearance
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
Experience in planning, coordinating and overseeing catering for corporate meetings
Strong proofreading and document preparation skills
Salary Range: $18.99 – $31.68Salary Range 2: $22.60 – $37.64
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate’s experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
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Title: CGU-Administrative Coordinator, SCGH
Company: Claremont Graduate University
Location: Claremont, CA
