Overview
Circulation/Administrative Technician Jobs in Morganton, NC at Western Piedmont Community College
APPLICATION DEADLINE: Interested applicants should submit a completed application, resume, and letter of introduction, to Amee King, Assistant City Manager, 310 Greenwood St., Grand Ledge, MI 48837 or [email protected] by Tuesday, May 27, 2025.
Interested applicants can learn more and apply at www.CityofGrandLedge.com/Jobs
General Summary:
Under direct supervision of the City Clerk, and with direction from the Assistant City Manager, City Treasurer / Finance Director, and Deputy Treasurer provides administrative and clerical support for administrative, building, clerk, and treasury functions. Performs a variety of clerical, technical, and financial duties relating to the conduct of elections, voter registration, cemetery records, building records, general records, taxes, accounts receivable, and utility billing. This position requires a significant amount of public interaction.
Essential Job Functions:
Receives, screens, and directs phone calls, assists walk-in customers, and provides basic information upon request. Processes incoming and outgoing mail. Processes payments from customers. Maintains office supply inventory.
Serves as Deputy Clerk. Deputy Clerk responsibilities include performing duties in the limited absence of the City Clerk, including signing documents on behalf of the City, providing oath of office for new hires and new board members, attending City Council meetings and compiling minutes. Assists the City Clerk with the election process including preparing and managing records, performing data entry, and filing necessary for voter registration, elections, absentee ballots, and ordering supplies
Assists the Assistant City Manager, City Clerk, Deputy Treasurer, City Treasurer / Finance Director, and City Manager, with processing paperwork and reports, typing, correspondence, data entry, and other clerical support functions. Performs research and generates reports.
Assists with coordination of building repairs and maintenance.
Assists the Building Department with the permit processing and receipting, various contractor communications, and license registrations. Performs various clerical tasks to maintain property files including but not limited to scanning and shredding, filing, organizing permits and documents, and pulling inspection reports as applicable.
Assists with utility billing by responding to customer inquiries, processing payments, producing work orders, and providing general assistance to the utility billing area.
Prepares and proofreads a variety of documents including general correspondence, memos, and reports.
Assists in maintaining files and records for both automated and manual systems. Performs miscellaneous clerical tasks such as copying, metering mail, filing, mail sorting, and delivery.
May be assigned to prepare meeting notices and prepare meeting minutes.
May be assigned to prepare agenda packets, legal advertisements, mailing lists, and correspondence.
May be assigned various responsibilities and tasks in conjunction with other department needs.
Performs other related duties and assignments as requested.
Qualifications:
Educational requirements include a high school diploma or the equivalent, supplemented by additional education or training in office management, records management, secretarial sciences, municipal clerk duties, or related field. An associate degree is preferred.
Experience requirements include three or more years in an office setting, preferably in administrative support, customer service, office management, or related position.
Ability to effectively communicate and exercise a high degree of diplomacy in dealing with the public, including contentious or confrontational situations.
Thorough knowledge of the principles and procedures of professional office management and customer service.
Skill in accurately compiling and evaluating data and preparing clear and accurate reports.
Skill in maintaining complex record-keeping and records management systems.
Skill in the use of office equipment and technology, including computers and related software, and the ability to type, enter data and perform mathematical computations with speed and accuracy.
Ability to maintain a high attention to detail and follow multi-step processes.
Ability to establish effective working relationships, using good judgment initiative, and resourcefulness when dealing with the public, employees, and elected officials.
A valid Michigan driver’s license is required.
This job description is subject to change.
Job Type: Full-time
Pay: $22.15 – $29.91 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Circulation/Administrative Technician
Company: Western Piedmont Community College
Location: Morganton, NC
