Overview
Clerical & Admin Specialist I Jobs in Palmetto, FL at Northstar Memorial Group
Summary
This position provides a variety of services essential to servicing our clients, both internal and external. This service will include but is not limited to providing general administrative and clerical support to the Director of Construction West Coast.
Essential Duties and Responsibilities
Provide administrative support to the Director of West Coast including managing calendars, scheduling meetings, travel arrangements, and handling correspondence.
Act as a liaison between the Director and internal/external stakeholders, handling inquiries and requests promptly and professionally.
Prepare and distribute reports, presentations, and other documents for internal and external stakeholders.
Assist in the preparation and distribution of new or updated construction documents and training materials.
Assist in documenting and correspondence of the special products and projects across all the companies and assist new subcontractors in that space.
Review weekly project installation/shipment schedules from all West Coast centers to review efficiencies between companies on using shared labor forces and subcontractors.
Conduct research and compile data from past projects or trends as assigned by the director.
Collaborate with other departments to streamline workflows and improve efficiency.
Assist in the development and implementation of operational policies and procedures.
Manage incoming office calls and emails, directing inquiries to the appropriate personnel and providing timely responses when necessary.
Assist with warranty claims and help estimators with the setup of warranty scope and estimate to review with the director.
Assist with special projects and initiatives as assigned by the Director.
Assist with contracts and leases regarding buildings, equipment, and vehicle fleet management.
Demonstrate organizational skills.
Adhere to safety practices.
Must be able to communicate fluently in English, both verbal and in writing.
Competencies
☒ Communication
☒ Learning & Development
☒ Planning & Organizing
☒ Professionalism & Integrity
☒ Teamwork & Relationship-Building
☒ Results Orientation
☒ Customer Service
Education and/or Experience
Minimum Education: High School, GED or equivalent in combined experience and training.
Bilingual in English/Spanish
Must be extremely organized, detail-oriented, and able to manage multiple projects simultaneously.
Have a professional demeanor while handling administrative functions.
Communicate effectively across all levels of the organization.
The ability to organize, prioritize, and allocate workload for optimum efficiency.
Ability to analyze and solve problems.
Proficient in written and verbal communication.
Travel
None
Computer Skills
Demonstrated proficiency with Knowledge of Microsoft Applications (Excel/MSWord/SharePoint/Teams), Adobe, DocuSign, BuilderTrend, ProEst and Outlook.
Other Skills
Excellent written and verbal communication skills
Ability to prioritize and multitask in a fast-paced environment
Strong attention to detail
Strong organizational skills
Self-starter, self-motivated
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This is largely a sedentary role. The employee will often walk, use hands and fingers, handle or feel; reach with hands and arms, and talk or listen. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The employee will occasionally lift and/or move up to 60 pounds.
Job Type: Full-time
Pay: $25.00 – $27.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Clerical & Admin Specialist I
Company: Northstar Memorial Group
Location: Palmetto, FL
