Overview
Clerical / Administrative Associate Jobs in Santa Clara, CA at G&C Auto Body, Inc.
Mission for Administrative Specialist
Hard Head Veterans LLC
Hard Head Veterans makes helmets for freedom. Those who build, enjoy, and protect it.
Mission Brief:
As the Administrative Specialist you’ll manage a variety of administrative functions, ensuring the smooth operation of our organization and fostering a productive work environment. You’ll work closely with key individuals in the company like the Plant Director and CFO.
We are looking for that rare individual who understands and strives to be part of a top performing team. Hard Head Veterans is based on the same team principles and culture as the United States Special Operations Community; extreme accountability, a never quit attitude, and a solution based mindset are the keys to success at our company.
The Administrative Specialist will assist office operations with the following tasks.
● Record Keeping: Help manage company records using specific naming conventions and retention methods, including all legally required documentation. Examples include records associated with recruiting, onboarding, disciplining, and terminating employees.
● Schedule Interviews: Coordinate with interviewees and interviewers during the recruitment process to facilitate an effective schedule.
● Onboarding Binders: Assist in the preparation and completion of onboarding binders and tasks.
● Process Mail: Process company mail and address any administrative tasks associated with mail received. An example would be to process company checks received in the mail.
● Administrative Daily Email: Help prepare a daily administrative email to company owners that summarizes tasks completed or items that need to be completed or coordinated.
The Administrative Specialist will assist the accounting department with the following tasks.
● Record Keeping: Help manage company accounting records using specific naming conventions and filing methods.
● Reconciling: Assist in reconciling invoice records to financial data.
● Payroll Support: Assist with data input in the accounting software for payroll setup. Answer basic payroll questions from employees like how to update a W4 or change an address in the Workforce system.
● Prepare Reports: Assist in the preparation of monthly reports like asset worksheets.
More generally, the Administrative Specialist will also be responsible for the following tasks.
● Other Administrative Tasks: Hard Head Veterans is a growing organization. Other administrative tasks will inevitably arise from that growth. The Administrative Specialist will be responsible for additional tasks as they occur.
● Continuous Improvement: Identify areas for improvement, implement process enhancements, and adapt to technological advancements.
● Computer Proficiency: Proficiency in programs like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google workspace, and shared drives.
● Fast and Accurate Typing: Proficiency in typing which is essential for keeping up with emails, reports, and other written tasks.
● Data Entry and Management: Attention to detail and accuracy in data entry to spreadsheets, databases, and other software programs.
● Calendar and Scheduling: Keeping track of appointments, meetings, and deadlines is a core responsibility.
● Organization: It is expected that company records will be organized and retained in a consistent manner using naming conventions and filing methods deemed appropriate.
● Prioritization: Prioritizing tasks is essential for managing a busy workload.
● Communication: This encompasses both written and verbal communication. Proficiency in clearly and concisely conveying information through emails, reports, and presentations.
● Active Listening: Active listening is also important to ensure understanding instructions and requests.
● Attention to Detail: Accuracy is key in administrative work. A keen eye for detail helps avoid errors in data entry, scheduling, and other tasks.
● Problem-Solving: Unexpected situations arise in any office. Administrative specialists need to be resourceful and able to think critically to find solutions to problems.
● Customer Service: Provide excellent service to colleagues and superiors. This includes being helpful, courteous, and professional in all interactions.
● Discretion and Confidentiality: Administrative specialists are often privy to sensitive information. Discretion and trustworthiness are essential to maintaining confidentiality.
● Teamwork and Collaboration: Work with various departments and colleagues. The ability to collaborate effectively and be a team player is crucial.
● Adaptability and Initiative: The administrative role can be fast-paced and priorities can shift quickly. Being adaptable and willing to take initiative is important to adjust to changing demands and contribute proactively.
● Positive Attitude and Professionalism: A positive and professional demeanor creates a more pleasant work environment for everyone. It also helps build trust and rapport with colleagues.
● Relevant experience
Compensation & Benefits
● Hourly range based on experience $19 – $23
● Paid gym time daily
● Paid holidays and generous PTO policy
● Health Insurance matching including vision/dental
● Pro-deal discounts with corporate partners in outdoor equipment, clothing, etc.
● American values-based culture built on freedom, integrity, accountability, respect, love, and commitment to serve those who have served.
● Hard Head Veterans Headquarters in Sweetwater, Texas
Job Type: Full-time
Pay: $19.00 – $23.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Relocate:
Sweetwater, TX 79556: Relocate before starting work (Required)
Work Location: In person
Title: Clerical / Administrative Associate
Company: G&C Auto Body, Inc.
Location: Santa Clara, CA
