Overview
Clerical and Administrative Specialist Jobs in Tampa, FL at Northstar Memorial Group
Job Title: Administrative Coordinator
Reports to: CEO
Job Summary: The Administrative Coordinator is responsible for providing professional and timely administrative support to Forward Leading IPA (FLIPA) leadership team.
Organizational Overview: The Forward Leading Independent Provider Association (FLIPA) is a nonprofit membership association of safety net providers working in partnership to provide the highest quality healthcare to the most vulnerable populations in Upstate New York since 2017. FLIPA is renowned for its commitment to integrating primary care and behavioral health. Our growing membership includes a combination of federally qualified health centers (FQHCs), behavioral health providers, and a rural health network across more than 27 counties.
 Equal Employment Opportunity Statement: At Forward Leading IPA (FLIPA), we deeply value diversity in background, experience, and thought. We are committed to creating an environment of belonging where all qualified applicants are encouraged to apply and will receive equal consideration for employment. We do not discriminate based on race, color, religion, age, sex, gender identity or expression, national origin, disability status, veteran status, or any other characteristic protected by federal, state, or local laws.
We believe that fostering spaces of belonging and advancing health equity begins with a workforce that reflects the diverse communities we serve. We actively promote equity of opportunity and strive to ensure that each team member’s unique skills, talents, and potential are recognized and valued. We are dedicated to supporting and welcoming a wide range of candidates, making hiring decisions based solely on individual merit.
FLIPA is committed to prioritizing the human element in healthcare. By embracing diverse perspectives and fostering innovative thinking, we aim to build empowered, healthy, and thriving communities. Join us on this journey and contribute to a mission that makes a meaningful impact.
Security Level: Standard – FLIPA
Duties/Responsibilities:
Works closely with the FLIPA leadership to maintain a knowledge of existing programming and needs
Attends monthly committee meetings and other workgroup meetings as requested
Documents and follows up on important actions and decisions by transcribing minutes of all meetings
Assists with preparation and email distribution of all pre- and post- meeting materials, including agendas, slide decks and minutes
Assists with the planning and logistics of the annual meeting and other in-person gatherings
Prepares and edits correspondence, communications, presentations and other documents
Maintains Outlook office calendar, schedules all Zoom meetings, invites attendees and tracks monthly attendance
Maintains committee contact lists and email addresses, ensuring all details are accurate and current
Obtains electronic signatures from membership for contracts, MOUs, letters of support, etc., utilizing Adobe Pro
Maintains FLIPA digital server, including organizing, filing, and retrieval of electronic files and folders
Maintains systems for recording and tracking grant proposals, awards, and related information
Adheres to all grant, proposal and reporting deadlines. Ensures that progress reports and associated compliance information is submitted on time
May execute a communications strategy that utilizes a broad, cost-effective range of platforms to grow awareness and brand recognition among target market segments
Regularly updates and refreshes FLIPA’s website
Other duties as assigned
Education & Experience:
Bachelor’s degree in related field, or equivalent experience required
Minimum 10 years of related experience required
Skills, Knowledge, and Abilities:
Excellent writing and organizational skills
Highly proficient with Microsoft Office Suite, including Microsoft Teams
Expert level Outlook and Calendar skills
Experience with Zoom conferencing software
Strong technology and computer skills; able to learn new software and applications quickly
Flexible, adaptable style that takes in stride last minute changes and project pivots and thrives on creative problem-solving. Able to work quickly and efficiently
Strong interpersonal skills, independently resourceful and thrives in a fully remote environment
Demonstrated communication skills
Information gathering and monitoring skills
Problem analysis and problem-solving skills
Sound judgment and decision-making ability
Initiative to complete projects and tasks independently
Attention to detail and accuracy
Confidentiality
Salary Range:
Salary is commensurate to education and experience with a range of $45,000 – $60,000
Additional information:
This position will be remote with periodic required in-person meetings.
Job Type: Full-time
Pay: $45,000.00 – $60,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Experience:
Administrative: 10 years (Required)
Location:
New York State (Required)
Work Location: Remote
Title: Clerical and Administrative Specialist
Company: Northstar Memorial Group
Location: Tampa, FL
