Overview
Clerical and Administrative Specialist Jobs in Homestead, FL at Northstar Memorial Group
Prestige CM is specialized in providing construction management and project controls services. We are seeking an Office Administrative Assistant/Billing Assistant Level I or Level II for our office and support in projects. The level of the position will depend on the experience of the candidate. This position starts on a part-time basis and may turn into full-time.
The ideal candidate will perform general office administrative and billing assignments function for transportation and other infrastructure projects; must possess good communication skills, a solid grasp of general office administration, HR, and billing principles, and exercise sound technical judgment. Under supervision, this position will require solving problems of low to medium difficulties and providing support to field staff. The responsibilities will include: working with internal and external parties to plan, develop and execute HR and billing plans, project controls, research, preparing project billing or other reports to assess accuracy and conformance; and other duties as assigned. The selected candidate may require to travel and work in Oakland office as required.
Scope of Work:
Assist in collecting and filing all staff’s timesheets and monthly reports
Assist in preparing monthly billing, and invoicing
Assist in general office administration, document controls filling, meetings, RFP/RFQ responses, and proof-reading
Assist in HR hiring for staff augmentation by posting jobs on Indeed, screening candidates, telephonic interviews, resume correction, and submitting to the client.
Attend marketing meetings in Bay Area and take meeting minutes,
Assist in developing graphic design, RFP, and other task responsibilities assigned by the office manager.
Assist in document controls for forward, and track the status of submittals; Process RFI, RFS, design changes, change orders, notices to proceed, requests for quotation, and other general correspondence; review of as-built documents
Assist in the purchase, preparing calculations, technical reports, estimates, and proposals for review and approval by the Engineer.
Skills & Abilities:
Effective written, interpersonal, and communication skills with the ability to work as part of a team involving staff, clients, and outside agencies
Proficient using Microsoft Word, Excel, and Presentation
Strong problem-solving skills, including identifying data quality issues
Strong organizational skills, including an ability to prioritize activities and work with limited supervision
Detail minded
Results-oriented and able to complete tasks on deadline with little supervision
Ability to make good decisions using sound, professional judgment
Minimum Qualifications:
B.S. in Business administration, Accounting, Engineering or Construction Management Required
Minor in Computer Science, Computer Engineering preferred
Prefer, local Bay Area residents
Valid California Driver’s License and Work Permit (Green card/US Citizen) Required
2-3 years of professional relevant experience required; a Master’s Degree in Business or Engineering will be considered as one year.
Indicate your interests either in the position in the subject of the email. Please email a cover letter, resume, project details, and expected salary.
Our firm is an Equal Opportunity Employer and drug-free workplace.
No relocation or H-1 Visa assistance is available.
Job Types: Full-time, Part-time
Pay: $20.00 – $25.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
Bachelor’s (Preferred)
Experience:
HR and billing: 2 years (Preferred)
Office Administration: 2 years (Preferred)
Shift availability:
Day Shift (Preferred)
Willingness to travel:
25% (Preferred)
Work Location: Multiple locations
Title: Clerical and Administrative Specialist
Company: Northstar Memorial Group
Location: Homestead, FL
