Overview
Clerical Assistant Jobs in Santa Monica, CA at Providence
Borusan Berg Pipe is the leading manufacturer of large-diameter steel line pipe in North America. We are a mid-sized manufacturer with two U. S. locations specializing in pipe production for the oil and gas sector. We are seeking a full-time Corporate Administrator for our Panama City, FL location.
Learn more about Borusan Berg Pipe
Compensation & Benefits
Competitive salary
Annual performance bonus
Company profit share
Excellent health, dental, & vision coverage with a $0 company-paid health and dental option
Company-paid Life and Disability benefit
401(K) retirement plan including $1 for $1 company match up to 5% of earnings
Paid vacation, sick, and holidays
Company-paid training & certification, tuition reimbursement, wellness program incentives, employee recognition bonuses, IDEA program bonuses, and more
Primary Duties
Perform administrative functions including maintaining the phone directory, answering and direct incoming calls to the main office phone line, processing and distributing incoming mail to the facility, and maintaining emergency contact records
Maintain corporate business communication templates, corporate Sharepoint page, weekly executive reports and organizational charts
Provide comprehensive event planning activities for corporate-level local networking events, ceremonies and meetings including communicating the schedule to employees.
Act as primary contact for landscaping, administrative cleaning service, and office supply vendors to facilitate tasks to ensure cleanliness of administrative common areas including breakrooms, conference rooms, and lobby areas.
Manage travel vendors and traveler profiles to coordinate travel and accommodations as needed for executives, employees, visitors, and job candidates ensuring availability to address matters outside of normal business hours
Track and maintain records for company vehicles and employee driver documentation
Support administrative tasks such as facilitating corporate apparel program, tracking and ordering supplies, nameplates, business cards, gifts, office signage, paying administrative vendors, and reconciling corporate credit card expenses.
Coordinate administrative office repair needs with internal teams & external vendors
Track, process, and facilitate non-profit organization and business sponsorship requests for both locations
Communicate information to employees regarding endowed scholarship opportunities for dependents of employees
Manage confidential information with professionalism
Perform other administrative duties as assigned
Knowledge Required
Proficient in computers, specifically Microsoft Visio and Office (Excel, Word, PowerPoint, and Outlook).
Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of principles and processes for providing customer and personal services.
Education & Work Experience
Associates degree
Five years of work experience in an administrative environment reflective of the skills, abilities and knowledge contained in this description
Bachelor’s degree (Preferred)
Borusan Berg Pipe is an Equal Opportunity Employer and supports a drug-free workplace.
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Title: Clerical Assistant
Company: Providence
Location: Santa Monica, CA
