Overview
Clerical Assistant 2 Jobs in United States at Commonwealth of PA
Job Summary:
We are seeking an Executive Personal Assistant who will be directly supporting the CEO in a fast-paced role. The ideal candidate is a proactive, polished professional, detail oriented and with a strong drive. This individual will serve as a primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO. The executive assistant will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Job Responsibilities:
Schedule meetings and manage CEO’s calendar.
Act as a point of contact among executives, employees, clients and other external partners.
Order office supplies and manage supply inventory.
Handle memos, reports, invoices, and related documents, including sensitive information.
Review CEO’s correspondence and make payments as needed.
Answer phone calls and emails on behalf of the CEO.
Take accurate and comprehensive notes during meetings.
Greet and assist incoming office visitors.
Manage complex office administrative work requiring the use of independent judgment and initiative.
Assist CEO with daily time management.
Format information for internal and external communication – memos, emails, presentations, reports.
Plan travel, including flights, accommodation and ground transportation.
Run errands as requested by CEO.
Desired Skills and Experience:
3 + years of experience as a Personal Assistant or related field
Knowledge of office management systems and procedures
Outstanding organizational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Job Type: Full-time
Benefits:
Flexible schedule
Schedule:
8 hour shift
Monday to Friday
Experience:
personal assistant: 3 years (Required)
Ability to Commute:
Coral Springs, FL 33065 (Required)
Ability to Relocate:
Coral Springs, FL 33065: Relocate before starting work (Required)
Work Location: In person
Title: Clerical Assistant 2
Company: Commonwealth of PA
Location: United States
