Overview
Clerical Assistant – Travel (Remote) Jobs in Jacksonville, FL at Travel Yes
Title: Clerical Assistant – Travel (Remote)
Company: Travel Yes
Location: Jacksonville, FL
As a Remote Clerical Assistant specializing in travel, you will provide essential administrative support to ensure the smooth operation of travel-related processes. This position requires strong organizational skills, attention to detail, and the ability to manage various clerical tasks efficiently. The focus is on maintaining accurate records, facilitating communication, and supporting the overall efficiency of the travel operations team.
Responsibilities:
Documentation Management:
Organize and maintain accurate records of travel itineraries, reservations, and client preferences.
Ensure all documentation is up-to-date and readily accessible for team members.
Data Entry:
Enter and update information in databases, spreadsheets, and other relevant systems.
Verify the accuracy of data to support seamless travel coordination.
Communication Support:
Assist in responding to emails, inquiries, and requests from clients, vendors, and internal team members.
Draft and proofread communication materials, ensuring clarity and professionalism.
Client Correspondence:
Provide prompt and courteous responses to client inquiries and requests for information.
Document Preparation:
Prepare and format documents, presentations, and reports as needed.
Assist in creating travel itineraries and client-facing materials.
Supplier Liaison:
Communicate with travel service providers, such as hotels, airlines, and transportation companies, to gather and confirm information.
Maintain positive relationships with suppliers and vendors.
Expense Tracking:
Assist in monitoring and tracking expenses related to travel bookings.
Remote Collaboration:
Work collaboratively with remote team members and other departments to ensure efficient workflow.
Participate in virtual meetings, training sessions, and team collaborations.
Qualifications:
Organizational Skills:
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Communication Skills:
Strong written and verbal communication skills.
Ability to convey information clearly and professionally.
Attention to Detail:
High level of attention to detail to ensure accuracy in data entry and document preparation.
Time Management:
Efficient time management skills to prioritize tasks and meet deadlines.
Adaptability:
Comfortable working in a remote environment and adapting to varying work hours.
Flexibility to handle changing priorities and tasks.
Must be eligible to work in the United States.
Salary:
$30,000-$65,000 yearly.
Note:
This job description is a general guide and may be subject to modification based on the specific requirements of the employer.
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