Overview
Clerical Associate Level 3 (PT) – Messenger – Process and Courier Services Unit Jobs in New York, NY at NYC Careers
VACANCY
APPLY IMMEDIATELY
This recruitment will be open until the City receives 150 applications.
Interested candidates are encouraged to apply as soon as possible.
The City of Pomona is proud to announce competitive wages and general salary increases for the next three years:
4% increase to the range effective 10/1/2024
4% increase to the range effective 10/1/2025
5% increase to the range effective 10/1/2026
The City of Pomona has an exciting opportunity for a Records Management Specialist in the City Clerk’s office. The position, under general supervision, will perform various specialized duties in administrating and implementing the Citywide Records Management Program. The responsibilities include maintaining, updating, and enforcing records retention schedules, policies, and procedures for records management, digital archiving, vital records protection and preservation, reference retrieval, and disposal. The position is also a records liaison between departments and the City Clerk’s office.
To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following:
Action & Results Focus: Initiating tasks and focusing on accomplishment
Innovation: Imagining and devising new and better ways of doing things
Informing: Proactively obtaining and sharing information
Managing Change: Addressing key factors that influence successful organizational change
Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives
MINIMUM QUALIFICATIONS TO APPLY
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education and Experience:
High school diploma or GED equivalency supplemented by college level courses in records management, public administration or a closely related field.
Three years of experience in government records management, including developing and maintaining filing and records systems, custody and maintenance of official documents, and operation of computer-based records management systems.
License or Certificate:
Possession of, or ability to obtain, a valid California driver’s license.
Certification as a Certified Municipal Clerk (CMC) is desirable.
Certified Records Manager (CRM) is desirable.
Certification as a Notary Public is desirable.
ESSENTIAL DUTIES
Provides specialized, technical, confidential, and administrative support to the City Clerk’s Department.
Completes special projects as assigned; serves as a records liaison between the City Clerk’s Department, City staff, and the general public.
Evaluates Public Records Act requests and provides copies of relevant records in accordance with legal requirements and the City’s interests.
Coordinates and maintains citywide off-site records storage systems, and assists with internal and offsite audits for legal retention requirements.
Prepares documents for imaging and permanent storage; purges and files documents for transfer or destruction; assists with the administration of the citywide destruction of records; assists with the annual citywide records purge.
Acts as system administrator of records management software, including creating and updating user profiles, assigning access permission, and modifying passwords; meets with City staff to define retrieval needs and parameters; assists and trains users in the records management system software.
Assists in implementing records and information management policies and procedures to be used citywide.
Attends City Council and Commission meetings which may take place during evening and/or night hours, as requested.
Attends department meetings, as required.
May provide front counter assistance; screen office visitors, respond to requests for information, distribute appropriate forms and instructions and/or assist visitors in locating appropriate information and materials.
Performs related duties as required.
SPECIAL REQUIREMENTS
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift up to 25 lbs. Bilingual applicants are also desired.
You can view the full description for the Records Management Specialist position on the City’s website by
SELECTION PROCESS
Open & Promotional Recruitment
This recruitment is open to external candidates as well as any City of Pomona employee not serving an initial probationary period and any other hourly City employee.
Examination Procedure
Screening of qualifications and “most qualified” is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. This recruitment may also establish a list for future vacancies.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Title: Clerical Associate Level 3 (PT) – Messenger – Process and Courier Services Unit
Company: NYC Careers
Location: New York, NY
