Overview
Clerical Receptionist Jobs in Des Moines, IA at Des Moines Public School District
VIRTUAL EXECUTIVE ASSISTANT JOB DESCRIPTION
HGC is in search of a Virtual Executive Assistant who is a proactive problem-solver with exceptional organizational skills and a strong attention to detail to work simultaneously with the CEO and Content Manager to ensure timely execution of planned tasks.
Job Details
Minimum of 20 hours per week to fall on weekdays between 9am and 5pm CST
Remote Work
Hourly Rate
Daily Progress Report Meetings
Qualifications
Prior experience as an Administrative or Executive Assistant
Proficiency with MS Office, Dropbox and Google products like Gmail, GCal, and GDrive
Confidence in managing team communications
Experience answering phone calls and scheduling appointments
Ability to work independently and take initiative when needed
Ideal but not required:
Experience with ActiveCampaign
Experience with social media
Experience with Grasshopper phone rollover
Interest or experience in real estate, property management, and investing
Daily Tasks
Calendar & Email Management
Assist CEO in coordinating appointments, creating timelines, and managing schedules.
Screen CEO’s emails, reply when appropriate, and forward to or alert CEO about top priority messages.
Point of Contact
Answer calls to Harvard Grace, take messages, and forward necessary info to the appropriate team members.
Occasionally answer calls for HGC properties and manage leads in StorEdge.
Tenant Assistance
Communicate with property tenants to assist with payment portal and coordinate with maintenance team.
Data entry
Manage spreadsheets and calendars to accurately reflect when podcast episodes are recorded, when they go live, and when they are posted to website and social media.
Manage proposed calendars to keep CEO and content manager on track for important deadlines.
Digital Filing
Own the organization of all HGC Dropbox and Google Drive filing.
Follow CEO’s designation folder system and clean up existing inconsistencies.
Maintain folder organization moving forward.
Website Updates
Keep track of when new podcasts, assets, and copy need to be added to the HGC website.
Request changes from Adapt Media at least 3 business days ahead of when we need the updates to go live.
Video Management
Move Loom videos to YouTube and manage folders to delineate which have been posted or not.
Schedule videos to go public on dates specified by content manager to coincide with social media and content emails.
Ensure every video is in the correct playlist and has a banner and branding cards with images created by content manager.
Social media
Schedule posts to Meta and LinkedIn based on the content calendar delivered by the content manager and using the branded images supplied.
Track performance of posts and report on those in a monthly check-in.
Alert CEO if any messages or comments need attention from HGC rep.
Administrative Tasks
Conduct research for various projects.
Identify and keep up with industry podcasts as directed.
Other administrative tasks as needed.
Job Types: Full-time, Part-time, Contract
Pay: $20.00 – $25.00 per hour
Expected hours: 20 – 40 per week
Benefits:
Flexible schedule
Schedule:
Monday to Friday
Language:
English (Required)
Location:
Tennessee (Required)
Work Location: Remote
Title: Clerical Receptionist
Company: Des Moines Public School District
Location: Des Moines, IA
