Overview
CLERICAL SUPPORT ASSISTANT IV Jobs in Hollywood, FL at Broward County Public Schools
About Us:
Innovative Campaigns LLC is a leading marketing agency specializing in event marketing, brand development, and event production. With virtual offices in Dallas, TX, and Los Angeles, CA, we pride ourselves on delivering exceptional results for our clients, ranging from small businesses to high-profile celebrities and publicists.
Job Description:
We are seeking a dynamic and detail-oriented Remote Project Coordinator/Administrative Assistant to join our team on a part-time basis. In this role, you will be responsible for assisting and supporting the coordination of client campaigns, communicating with internal team members regarding project needs and goals, and ensuring the successful completion of projects on time and within budget. Additionally, you will play a key role in maintaining strong working relationships with external clients, internal team members, freelancers, and vendors.
Responsibilities:
Assist in coordinating client campaigns from conception to completion, including website redesigns, social media campaigns, and high-profile projects involving celebrities and publicists.
Communicate effectively with internal team members to ensure project requirements are understood and met.
Ensure deliverables are completed on time and within budget.
Develop and maintain strong working relationships with external clients, internal team members, freelancers, and vendors.
Manage schedules, appointments, and emails for CEO.
Handle basic bookkeeping tasks and maintain organized records.
Respond to emails and inquiries on behalf of the CEO.
Coordinate with clients, partners, and team members as directed.
Input and organize data into spreadsheets or databases.
Maintain a systematic filing system for easy retrieval.
Conduct online research for various projects and summarize findings.
Aid in drafting and editing documents, presentations, or social media posts.
Coordinate travel and lodging logistics for out-of-town trips
June Travel annually to Los Angeles, CA office is mandatory (Travel & per diem provided).
Assist in organizing and promoting events.
Qualifications:
Past role in marketing, communications, business administration, or related field preferred.
Proven experience in project coordination, administrative assistance, or related roles.
Excellent communication and interpersonal skills.
Strong organizational and time management abilities.
Proficiency in Google Workspace, Basecamp, Asana, Slack, and other project management and communication tools.
Ability to work effectively in a fast-paced environment and multitask efficiently.
Attention to detail and problem-solving skills.
Ability to handle confidential information with discretion.
Experience working on high-profile projects involving celebrities and publicists is a plus.
Join our team and become part of an exciting and dynamic agency dedicated to delivering exceptional results for our clients. Apply now to embark on a rewarding career with Innovative Campaigns LLC!
Job Type: Part-time
Pay: $8.50 – $12.00 per hour
Expected hours: 20 per week
Benefits:
Flexible schedule
Schedule:
4 hour shift
Monday to Friday
Supplemental pay types:
Bonus opportunities
Commission pay
Application Question(s):
Can you tell us about your experience working in the entertainment sector, if any, and how it has prepared you for a role in project coordination and administrative assistance within a marketing agency like Innovative Campaigns LLC?
Hypothetical Situation: Imagine you are granted access to highly sensitive information regarding a high-profile celebrity client’s upcoming project. How would you ensure the confidentiality and privacy of this information?
Are you familiar with project management tools such as Asana or Basecamp? If so, can you provide examples of how you have used these tools to coordinate projects, track tasks, and communicate with team members in previous roles?
Hypothetical Situation: Suppose you are assigned to manage a client campaign using Asana. How would you set up the project, assign tasks to team members, and ensure timely completion of deliverables?
Are you comfortable signing a non-disclosure agreement (NDA) as part of the employment onboarding process, considering the sensitive nature of client information and projects you may be exposed to in this role?
Hypothetical Situation: If you were to come across confidential information while working on a project, how would you handle it to ensure compliance with the NDA and maintain the trust of both the company and the client?
How do you approach working in a fast-paced and dynamic environment, particularly in the context of coordinating projects and collaborating with internal team members, freelancers, and external clients?
Hypothetical Situation: Imagine you encounter a situation where project priorities suddenly shift due to client feedback. How would you adapt to these changes and effectively communicate with team members to ensure smooth project progression?
What attracts you to the entertainment industry, and how do you envision leveraging your skills and experience to contribute to projects involving high-profile clients and events?
Hypothetical Situation: Suppose you are tasked with co-coordinating an event for a high-profile celebrity. How would you approach the planning process and ensure the event’s success while meeting the client’s expectations?
Work Location: Remote
Title: CLERICAL SUPPORT ASSISTANT IV
Company: Broward County Public Schools
Location: Hollywood, FL
