Overview
Clerk Jobs in Port Sudan, Red Sea State, Sudan at UNHCR, the UN Refugee Agency
Title: Clerk
Company: UNHCR, the UN Refugee Agency
Location: Port Sudan, Red Sea State, Sudan
Hardship LevelC
Family TypeNon Family
Family TypeNon FamilyDanger Pay
Residential location (if applicable)Nairobi (CO), Kenya
GradeGS3
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2024-05-01
Job Posting End DateApril 13, 2024
Standard Job DescriptionClerk
Organizational Setting and Work Relationships
The Clerk provides clerical and administrative assistance to the immediate supervisor and/or the Office as a whole. The incumbent is normally supervised by an Officer or Associate. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
Provide general clerical support to the work unit and, if required, visiting staff members.
Maintain the records in the work unit, create files for correspondence, reports, including confidential files.
Manage conference room booking and ensure that the facilities are well arranged and prepared with adequate supply to cover number of intended guests.
Maintain a proper record and inventory of stationary items in the work unit and ensure a well-stocked office.
Sort and prioritize incoming correspondence, reports, etc. and direct to other responsible staff members where necessary.
Arrange and forward records for archiving and maintain records of files sent for archiving.
Maintain calendar of appointments and schedules of meetings and travel for the supervisor, perform such clerical tasks as the completion of travel authorization requests, stationery request forms, etc.
May be required to prepare drivers¿ work schedule and maintain shift system.
May be required to organize and maintain mail delivery (Pouch) and tracking system between offices.
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G3- 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Not specified
Relevant Job Experience
Essential
Not specified
Desirable
Not specified
Functional Skills
IT-Computer Literacy
(Functional Skills marked with an asterisk* are esse…
