Overview
Clerk of the Board, Assistant Jobs in Florence, AZ at Pinal County
DE/DD Executive Assistant I – (2501128)
Position Information
Do you love driving efficiencies and keeping things organized? TxDOT is hiring for an Executive Assistant based in Austin, TX who will work with statewide personnel. This job impacts all TxDOT employees to drive controls that provide a better work environment. We have a diverse workforce of over 13,000 employees. If you want to build an exciting career, let’s talk!
Minimum Salary: 55,000.00 Maximum Salary: 71,000.00
Pay Basis: Yearly FLSA Status: Nonexempt
Work Locations: Main Office-Greer Building 125 E 11TH STREET Austin 787012483
Travel: No
Shift: Day Job Shift Details: 40 flexible hours per week
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs professional assistance work in support of the Division Director. Reports directly to the Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self-supervising and assume direct accountability for the work product.
Essential Duties:
Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
Composes responses requiring some understanding of technical matters.
Keeps an inventory of materials, supplies and office equipment.
Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms.
Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers, also acts as the Travel Coordinator for the Division.
Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
Processes receipts and invoices for payment.
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist.
Greets and assists visitors.
Receives, sorts, opens, evaluates content and distributes mail.
Minimum Qualifications:
Education: High School Grad or Equivalent in general high school studies.
Experience: 4 years in administrative support or administrative management experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies:
Considerable knowledge of:
Program/project planning, development, and management methodologies
Proficient skill in:
Scheduling work assignments
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Coordinating and scheduling activities/resources
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Preparing and maintaining confidential and sensitive records, files and reports
Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
Using computers and applicable programs, applications, and systems
Other attributes:
Communicates effectively
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Sitting and standing for prolonged periods of time
Repetitive Motion – substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity – work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Job: Exec/Admin/Clerical/Legal
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Level: Non-Management
Job Posting: Apr 28, 2025, 2:43:01 PM Unposting Date: May 12, 2025, 11:59:00 PM
State Job Title/s: Executive Assistant II State Job Code/s: 0162
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
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Title: Clerk of the Board, Assistant
Company: Pinal County
Location: Florence, AZ
