Overview
Client Intake Administrative Assistant Jobs in Oklahoma City, OK at Koller Baker and Associates
Overview
Ross & Matthews, PC is seeking an organized and detail-oriented Administrative Clerk to join our team. The ideal candidate will assist in daily office tasks and provide support to ensure efficient operations.
Essential Job Duties:
Observe rules governing privileged communications and confidential information.
Monitor LegalShield system, sending e-mail reminders as required.
Note and correctly code intakes, sending e-mail notifications as appropriate.
Open and update legal intakes in computer system.
Assist contract attorneys with technical issues, entering service tickets as required.
Assist contract attorneys and attorney supervisors with questions and concerns.
Records daily and monthly statistics and information.
Create and maintain various documents, lists and reports.
Works independently and within a team to coordinate division of workload when necessary, ensuring all tasks are completed daily.
Adhere to firm standards of courtesy and professionalism, as well as LegalShield service standard requirements.
Secondary Job Duties:
Other projects as assigned by supervisor.
Types, formats and mails correspondence via certified US mail and e-mail on behalf of attorneys, members and the Firm.
Provide assistance and support to admins and departments as needed.
Physical Requirements
Ability to remain seated for extended periods of time.
Education/Experience/Skill Requirements
High School Diploma or equivalent, some college preferred.
2+ years of clerical/administrative experience.
Intermediate skill set in Microsoft Office.
Accurate and proficient typing skills; 50 words per minute preferred.
Excellent customer service skills/focus with demonstrated composure, ownership & professionalism.
Analytical skills with the ability to provide appropriate information.
Ability to communicate clearly, concisely and with good grammar (both verbal & written).
Self-motivated (requiring minimal supervision) with strong multi-tasking, prioritization and organization skills.
Ability to follow instructions and work within policies/procedures to meet/exceed deadlines.
Positive, upbeat, helpful and patient temperament.
Must be comfortable interacting with members and attorneys on a daily basis.
Must be reliable with consistent attendance and punctuality.
Must live in the North Texas area.
Job Type: Full-time
Pay: $14.00 per hour
Expected hours: 37.5 – 40 per week
Benefits:
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Office: 2 years (Required)
Location:
Fort Worth, TX 76107 (Preferred)
Ability to Commute:
Fort Worth, TX 76107 (Required)
Work Location: Hybrid remote in Fort Worth, TX 76107
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Title: Client Intake Administrative Assistant
Company: Koller Baker and Associates
Location: Oklahoma City, OK
