Overview
Client Services Coordinator – Administrative Jobs in Houston, TX at CBRE
ISAK Fire Protection is a leading fire protection company operating in multiple states, with our main office based in Chicago, IL. We are dedicated to delivering superior fire safety solutions throughout the region and beyond. Our commitment to excellence, innovation, and safety drives everything we do. We are seeking a proactive and organized Office Administrator to join our team and support both our administrative and field operations.
Job Overview:
As the Office Administrator, you will serve as the backbone of our office and field operations. You will manage a variety of tasks to ensure that both our office functions and on-site activities run smoothly. This role involves coordinating with field technicians, designers, and estimators, handling invoicing and estimates, and maintaining up-to-date financial records—all while working directly with regulatory authorities.
Key Responsibilities:
Administrative & Office Management:
Answer and direct phone calls, greet visitors, and manage general office inquiries.
Oversee daily administrative tasks, including scheduling meetings, managing calendars, and organizing company events.
Order office supplies and coordinate maintenance for office equipment.
Documentation, Blueprint Submission & Approvals:
Prepare and manage correspondence, reports, and presentations.
Work with the Authority Having Jurisdiction (AHJ) to submit blueprints and related documents, and follow up on approvals to ensure timely project progression.
Field & Team Coordination:
Schedule field technicians and coordinate with designers, estimators, and field technicians to ensure they have all necessary documents and information.
Provide project documents, plans, and updates to support smooth on-site operations.
Financial & Invoicing Responsibilities:
Maintain the company’s accounting system by registering checks, preparing them for deposit, and ensuring financial records are up to date.
Process invoicing and send estimates to clients in a timely and accurate manner.
Manage basic financial record-keeping, including expense tracking.
Data Management & Communication:
Keep accurate and organized records in our digital filing system.
Input and update data in company databases to ensure all information is current and accessible.
General Office Duties:
Manage HR-related tasks such as scheduling interviews, coordinating employee onboarding, and maintaining employee records.
Perform any additional tasks needed in the office to support overall business operations.
Qualifications:
Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
Experience: 1-3 years of office administrative or clerical experience; previous experience in a technical, construction, or fire protection industry is a plus.
Technical Skills:
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experienced with basic office management and accounting software.
Ability to quickly learn new software systems.
Communication: Excellent verbal and written communication skills, with a professional telephone manner.
Organizational Skills: Strong attention to detail and the ability to prioritize and manage multiple tasks simultaneously.
Interpersonal Skills: A proactive, reliable team player capable of working independently in a fast-paced environment.
Job Type: Full-time
Pay: From $46,713.00 per year
Benefits:
Paid time off
Schedule:
8 hour shift
Experience:
administrative assistent: 3 years (Required)
Ability to Commute:
Chicago, IL 60611 (Required)
Work Location: In person
Title: Client Services Coordinator – Administrative
Company: CBRE
Location: Houston, TX
