Overview
Clinical Administrative Assistant Jobs in Calabasas, CA at Pepperdine University
DESCRIPTION
The purpose of this classification is to provide routine administrative support for an assigned division or department.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; and files, maintains, and stores hardcopy records.
Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; and develops databases and computerized reports.
Performs customer service functions: provides routine information/assistance regarding department/division services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints; and initiates problem resolution.
Performs related clerical support: types and sends email messages and screens incoming email messages; and copies and distributes forms, reports, correspondence, and other documentation.
Processes incoming/outgoing mail: sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; and processes bulk mailing projects.
Operates fax machine to send/receive documentation: transmits faxes on behalf of department/division staff; distributes/delivers incoming faxes to appropriate personnel; and replenishes paper supply in fax machine as needed.
Perform other duties of a similar nature or level.
MINIMUM REQUIREMENTS
Education: High school diploma or GED
Experience: One (1) year of experience in clerical or customer service work
Please
note: Upon job offer, you will be required to provide proof of education. Be
sure to have the appropriate documents readily available.
Knowledge/Skills/Abilities:
Considerable knowledge of modern office procedures
Ability to become familiar with departmental policies and procedures
Proficiency in report writing, bookkeeping, shorthand, and basic mathematical calculations
Mastery of operating standard office equipment
Good communication skills, both oral and written
Demonstrated ability to work independently
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Math: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
OTHER
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The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
Augusta-Richmond County’s comprehensive benefit package includes:
Vacation
Holiday
Sick
Medical
Dental
Vision
Life
Long-Term Disability Insurance
Pension
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Title: Clinical Administrative Assistant
Company: Pepperdine University
Location: Calabasas, CA
