Overview
Clinical Administrative Coordinator – San Antonio, TX Jobs in San Antonio, TX at Optum
VACANCY ID #153555
EMPLOYMENT ANNOUNCEMENT
TITLE: OFFICE ASSISTANT 1
STATUS: PERMANENT
BUREAU: ADMINISTRATIVE S ERVICES
LOCATION: ALBANY
SALARY: CSEA SG-6 (Starting Salary $34,152, job rate $42,251)
We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected
candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of
New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives,
enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates
statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public
health strategies, and preserving the state’s environment.
Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State
holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and
training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace
flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative
work schedules.
MINIMUM QUALIFICATIONS
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no
examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this
time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS
employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service
Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have
their non-competitive employment status converted to competitive status, without having to compete in an examination.
Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are
qualified.
Non-Competitive Minimum Qualifications:
Office Assistant 1: There are no minimum education or experience requirements for this title.
Current NYS Employee: One year or more of permanent or contingent-permanent status as an Office Assistant 1 (any
parenthetic), OR eligible for transfer via Section 70.1 of the Civil Service Law.
DUTIES
Bureau receptionist, including answering the main line, transferring calls to the appropriate staff, and taking
complete messages to ensure proper follow-up. Read and respond to ADMINOP e-mails.
Provide general administrative support to the Bureau Chief, Deputy Bureau Chief, and Analysts, including preparing
memos, scheduling appointments, maintaining the calendar, record keeping, updating office contact list, data entry,
filing and any additional tasks needed.
Records Management support, including processing daily requests for file charge outs and returns, answering
emails and phone calls regarding file charge outs and returns, and producing and sending an end of day report by
email to the vendor.
Scan and send purchase requests and procurement transaction logs to the OAG budget office for processing.
Verify that the charges on the FedEx bill for the Albany mailroom were for packages sent out by the mailroom or
staff in Albany Bureaus using overnight air bills and once verified provide approval for payment.
Perform the clerical aspects of the maintenance renewal program for OAG equipment.
Update and send monthly building access forms to all building managers for vendors.
Administrator of statewide key inventory: Submit the appropriate form requesting keys, receive and forward the
keys to the proper party, etc. Update database for keys and locks.
Provide coverage in Mail Room when needed.
Must possess a valid driver’s license.
Perform other duties as assigned.
HOURS
The agency’s hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.
HOW TO APPLY
and a resume to [email protected]. Please be sure to include the Vacancy ID # and job title in the subject of your
email.
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
POSTED MARCH 12, 2024
Title: Clinical Administrative Coordinator – San Antonio, TX
Company: Optum
Location: San Antonio, TX
