Overview
Clms Admin Support Spec Int Jobs in Riverview, FL at Progressive
Sr. Administrative Asst., Residential College
Saybrook College Dean’s Office
94407BR
University Job Title
Sr Administrative Assistant 2, Residential College
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade E
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Administration
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
242 Elm Street
New Haven, CT 06511
Work Model
On-site
Position Focus:
Reporting to the Residential College Dean and with limited supervision and guidance from the Assistant Director of Operations, this position provides a high level of administrative support to the Dean of Saybrook and in the day-to-day operations of the Dean’s Office. Assists the Dean in the academic, personal and professional advising of students and consults on procedural matters related to student records and regulations.
Essential Duties
1. Oversees and coordinates all administrative and program activities for the Residential College Dean’s Office. Coordinates projects as directed by the Dean. 2. Establishes, selects, implements and coordinates Dean’s office procedures, systems and schedule. 3. Advises students on University and college policies and procedures. Serves as a point of contact on academic regulations and advises students on appropriate procedures and processes. 4. Maintains confidential academic files for current and former students, including assembly and accuracy of updates. Works closely with the Faculty of Arts and Sciences Registrar’s Office and Yale College Dean’s Office concerning the maintenance of academic records of students. 5. Updates and confirms accuracy of academic reports and student lists compiled from several computer systems. 6. Confirms and reviews all appointed student records for fulfillment of all academic requirements of Yale College. 7. Manages letters of reference for students in keeping with Yale College policies and sends dossier materials at the request of students and alumni. 8. Coordinates and collaborates with Dean and student housing committee on room draw and housing issues. 9. Communicates with students, parents and alumni by mail, phone and in person. Answers basic and specialized questions, resolves problems, provides advice, etc. 10. Oversees, monitors and controls office budget and spending. 11. Works cooperatively to improve the residential and social life of the college community. Together with the Heads office, coordinates coverage for the college. 12. May perform other duties as assigned.
Required Education and Experience
Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate’s Degree; or two years of related work experience and a Bachelor’s Degree; or an equivalent combination of education and related experience.
Required Skill/Ability 1:
Strong computer skills including Microsoft Outlook, Word, and Excel. Demonstrated ability using Outlook for email and scheduling appointments. Ability to quickly learn new computer systems. Proven experience with Banner and Salesforce Email Studio a plus.
Required Skill/Ability 2:
Very strong interpersonal skills, including a positive, can-do attitude. Solid ability working in a team environment. Must be personable and approachable by students (and parents) in a wide range of situations. Can maintain cordial demeanor in exasperating and stressful circumstances.
Required Skill/Ability 3:
Excellent written and oral communication skills. A writing sample will be required of all those who are interviewed.
Required Skill/Ability 4:
Ability to engage in several tasks at the same time and ability to tolerate frequent interruptions. Proven experience in managing calendars. Ability to work independently and under pressure. Mature judgment when handling problems. Strong independent attention to deadlines.
Required Skill/Ability 5:
Ability to exercise discretion when working with sensitive materials. Must maintain confidentiality regarding student records.
Preferred Education, Experience and Skills:
Demonstrated experience as an administrative or executive assistant. Proven experience working with students, professors and other instructors, and/or parents in a way that inspires confidence, counseling or serving in a consultative way. Knowledge of Yale’s residential college system.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Title: Clms Admin Support Spec Int
Company: Progressive
Location: Riverview, FL
