Overview
commercial admin/coordinator Jobs in Woodway, TX at P&E Mechanical Contractors, LLC
Posting Number
req22018
Department
Environmental Science-Res
Department Website Link
https://envs.arizona.edu/
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
The Department of Environmental Sciences and School of Plant Sciences is seeking applications for an Administrative Support Assistant III. The successful candidate will provide administrative support to both academic departments and Unit Heads/Directors and will possess strong time management skills and the ability to work both independently and as part of a larger administrative team, including faculty, and staff. The Administrative Support Assistant III, will be expected to take initiative, communicate effectively, and maintain a high level of professionalism while supporting the Department’s needs. This position, time permitting, will also assist the business office team, who also support both academic departments. This position can have a hybrid schedule and will be based upon office coverage needs.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Provide administrative support to the Department Head and School Director, along with any Associate Heads, or Associate Directors. This includes, but is not limited to, communicating on behalf of supervisors, managing calendars, appointments, UA Vitae, scheduling annual reviews, coordinating website updates, and travel.
Provide general administrative support to departmental activities and personnel, including but not limited to making room reservations, orders, or other departmental needs.
Sort incoming mail and packages, notify faculty and staff, printing of shipping labels, and assisting with general department equipment.
Lead support for Promotion and Tenure Process for both units.
Provide support for business activities.
Reconcile Pcard purchases.
Provide backup for other financial transactions, such as: Disbursement Vouchers (DV) for travel, expenses; General Error Corrections (GEC).
Manage building access, schedule department meetings, manage inventory and vehicles (including driving vehicles to/from motor pool).
Knowledge, Skills, and Abilities
Knowledge of administrative systems such as calendar management
Experience with group communication techniques
Basic experience with website updates/revisions
Experience with simple financial transactions
Problem-solving skills and techniques
Minimum Qualifications
High school diploma or high school diploma equivalency is required.
Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
Experience with following activities in UA systems:
Financial: Pcard reconciliation/travel-expense reimbursements/GECs
Administrative: Scheduling meetings/managing calendars
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.00
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes – Full Benefits
Rate of Pay
$20.33-$25.41
Compensation Type
hourly rate
Grade
5
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$20.33
Grade Range Midpoint
$25.41
Grade Range Maximum
$30.49
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
3/3/2025
Expected End Date
Contact Information for Candidates
Jennifer Rascon
[email protected]
Open Date
2/24/2025
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
Title: commercial admin/coordinator
Company: P&E Mechanical Contractors, LLC
Location: Woodway, TX
