Overview
Community Administrative Assistant Jobs in Titusville, FL at Homes of America
Administrative Assistant
Location: Remote – USA
Want to be part of one of the fastest growing independently owned Out-of-Home (OOH) Media Agencies in the industry?
About ODN – Outdoor Nation
Simplifying OOH. That is what working at ODN is about. ODN is one of the fastest-growing OOH Media placement firms in the country. Our team is extremely collaborative, and we work with OOH vendors across North America to deliver the best placements and rates for our clients. ODN manages Outdoor Advertising, Experiential Marketing, DOT, and large format printing for a variety of agencies and advertisers.
About the Role
The Administrative Assistant provides high-level administrative support to the Leadership Team (LT), ensuring seamless daily operations and strategic execution of business initiatives. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Serves as a critical liaison between internal teams, clients, and external partners while handling confidential and time-sensitive information.
Essential Duties and Responsibilities
Schedule and coordinate meetings for the LT, ensuring efficient time management.
Maintain and organize LT email inboxes and calendars, including scheduling, travel details, and follow-ups.
Assist with travel arrangements for the LT and client meetings, including booking flights, hotels, meals, and coordinating logistics.
Manage the preparation, review, and submission of expense reports.
Plan and coordinate EOS Quarterly Meetings, including travel, accommodations, dining, and activity logistics.
Prepare and distribute documents to the EOS coach before meetings and update EOS documents post-meetings.
Oversee the GPTWC team and ensure smooth coordination of projects.
Organize Lunch & Learn sessions by coordinating with vendors and internal teams.
Order and manage swag and gifts for customer appreciation, holidays, and employee recognition.
Compile and distribute a monthly update newsletter for both internal (company) and external (clients) audiences.
Supports the experiential team, as needed, with activations, and events.
Ensure seamless communication across teams and with external partners, maintaining professionalism and efficiency.
Assist with personal items when requested, in order to enable the LT to grow the business. Minimal, but may be needed periodically.
Maintain flexible working hours to accommodate the dynamic needs of the LT and business operations.
Education and Experience
Knowledge of office management systems and procedures.
Proficiency in MS Office and strong English communication skills.
Outstanding organizational and time management abilities.
Ability to multitask and prioritize daily workload effectively.
Excellent verbal and written communication skills.
High level of discretion and confidentiality.
2-year degree preferred.
Strong problem-solving skills with the ability to work independently.
Adaptability and flexibility to meet evolving business needs.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Why Join ODN
At ODN, we value creativity, collaboration, and continuous growth. As part of our team, you will have the opportunity to work with leading brands, contribute to exciting campaigns, and be part of a supportive and dynamic work environment. We offer competitive compensation, professional development opportunities, and a culture that celebrates innovation and excellence.
ODN is an equal opportunity employer offering a team-oriented culture and opportunities for advancement.
Title: Community Administrative Assistant
Company: Homes of America
Location: Titusville, FL
