Overview
Community Liaison (Administrative Assistant) Jobs in Louisville, KY at Dare to Care Food Bank
Key Responsibilities:
Dawson Landholdings (14 hrs/week)
Credit Card Management
Oversee Divvy/Bill processes including issuing cards, handling transaction requests, end-of-month reconciliation, and employee training.
Monitor company spend, track outstanding transactions, and provide regular updates to leadership.
Review GL/category lists monthly and ensure accurate coding.
Payroll & Timesheets
Coordinate onboarding and timesheet management; support payroll processing in partnership with HR and finance.
Communicate with employees to help manage hours and reduce overtime.
Petty Cash & Expenses
Maintain the petty cash log and reconcile with expense reports.
Ensure cash contributions and reimbursements are accurately recorded and aligned.
PTO Tracking
Update and maintain monthly PTO balances.
Accounts Payable
Enter bills into QuickBooks in a timely and accurate manner.
Ongoing Administrative Projects
Assist with special initiatives and administrative projects as needed.
P&K Stone (26 hrs/week)
Office Administration
Sort and distribute mail, file documents, and restock office supplies.
Maintain cabinets, closets, and cubicles; help set up and organize workspaces.
Assist with cubicle projects and office improvements.
Recordkeeping & Financial Support
Record QuickBooks notes after payments.
Send remittances to vendors.
Assist with month-end statement reviews for discrepancies.
Logistics & Vendor Coordination
Manage hotel reservations and coordinate credit card receipts.
Track porta potty locations and coordinate service/setup for new job sites.
Support AP with freight data collection and entry.
CTR Administration
Create purchase orders and item receipts for CTR.
Compliance Support
Work with team members to track certificates of insurance (COIs) and monitor expiration dates.
Communicate reminders and assist with documentation management.
Insurance Support
Review and process invoices from insurance carriers.
Event Coordination
Customer appreciation and other P&K Stone event assistance.
Project Support
Contribute to ongoing project needs and cross-functional administrative initiatives.
Qualifications:
2+ years of administrative experience
Proficiency with Microsoft Office Suite
QuickBooks, Bill (Divvy) and UKG experience a plus
Strong time management and organizational skills
Excellent written and verbal communication
Comfortable working in a fast-paced, multi-tasking environment
Self-starter with a team-oriented mindset
Work Schedule:
Monday to Friday, 40 hours per week
Fully in-person, based out of McKinney, TX office
Compensation & Benefits:
Competitive hourly or salaried compensation based on experience
Health, dental and vision insurance
401(k) retirement plan with company matching
Paid holidays and PTO
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Community Liaison (Administrative Assistant)
Company: Dare to Care Food Bank
Location: Louisville, KY
