Overview
COMMUNITY PROGRAMS ADMINISTRATIVE ASSISTANT Jobs in Westbury, NY at Community Mainstreaming Associates
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 15 locations and over 1,250 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant – Residential
The primary function of this role is to provide administrative support to the Residential Operations staff. This position reports to the National Director of Field Operations and will require a close working relationship with all Residential & Sprinkler Operations staff.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.
Essential Duties / Responsibilities:
Provide complete administrative support services for the residential dept.
Generate reports and input data into Excel, Word, and Access.
Assist in preparation of meetings which includes coordinating and preparing documents, ordering lunch, and cleaning up.
Obtain paperwork from field personnel and distribute to appropriate departments for processing, including work tickets, test papers, expense receipts, and payroll information.
Assist Project Managers and Superintendents with creating and updating FMS entries as needed.
Order and compile all materials for Foreman boxes.
Prepare expense reports.
Type meeting notes following each Residential & Sprinkler Operations meeting.
Prepare and dispatch apprentice review forms to Branch Managers or Superintendents semi-annually and then distribute them to a Union Representative.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
High school diploma or GED is required.
3+ years of previous administrative experience is required.
Previous experience in the construction industry is a plus.
Computer Skills:
Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Experience
Required
3 year(s): Administrative experience.
Preferred
Previous experience in the construction industry.
Education
Required
High School or better
Preferred
Technical/other training or better
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: COMMUNITY PROGRAMS ADMINISTRATIVE ASSISTANT
Company: Community Mainstreaming Associates
Location: Westbury, NY
