Overview
Construction Admin Assistant Jobs in Philippines at 24×7 Direct
Title: Construction Admin Assistant
Company: 24×7 Direct
Location: Philippines
This is a remote position.
Job Overview
We're looking for a highly organised and proactive Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly.
You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.
Key Responsibilities
- Maintain accurate project records and perform data entry
- Set up and manage jobs within internal systems
- Process invoices, purchase orders, supplier documents, and project costs
- Prepare proposals, work orders, variations, and project documentation
- Manage warranties, permits, compliance documents, and site paperwork
- Coordinate calendars, meetings, emails, and project schedules
- Liaise with suppliers, contractors, clients, and internal teams
- Monitor project timelines and follow up on outstanding tasks
- Prepare reports, spreadsheets, and project updates
- Assist with document control, filing, and maintaining standard operating procedures (SOPs)
- Draft professional emails, letters, and other business documents
- Create social media content and assist with AI workflow development
- Provide general administrative support to the construction and operations teams
Requirements
- Minimum of 3 years of experience in Administration or Construction Administration
- Experience working with Australian or New Zealand clients in the construction industry (preferred)
- Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)
- A degree qualification (preferred)
- Experience using CRM and construction management software
- Familiarity with AI tools and workflow automation (preferred)
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organisational, time management, and multitasking abilities
- High attention to detail and accuracy
- A proactive attitude with the ability to work independently
- Strong customer service and stakeholder management skills
- A positive attitude and willingness to learn and grow
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
- Discipline and commitment to set working hours (strict shift times, not flexible)
- Use of time tracking software during work hours
- Active participation in team and client calls with your camera ON
- Consistent availability and responsiveness throughout your shift
- Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
- 10 days of annual leave credits
- 5 days of sick leave
