Overview
Construction Administrative Assistant Jobs in Glendale, AZ at 3D Contracting LLC.
Overview:
The individual selected for this role will be part of the Business Team and should be a highly organized and detail-oriented person with a strong background in Accounts Payable and Accounts Receivable. They should be adept at navigating various software and be someone who can thrive in a fast-paced environment, handle multiple priorities and contribute to the company’s operational efficiency.
Responsibilities:
Process project related invoices in Timberscan and Rental Results. Includes data entry of invoices into system, auditing of invoice (3-way match), coding invoice, and routing for approval. Ensure compliance with internal controls and documentation standards related to internal SOPs.
Timely submission of all New Vendor Requests with required documentation for approval and system setup.
Prepare manual check requests.
Support weekly check run selection process and distribution of checks.
Process employee expense reports from CCS into Timberline and route for approval.
Monitor and follow up on outstanding invoices, escalate overdue accounts appropriately – per escalation procedures and roles.
Manage general AP email inbox daily for vendor invoice receipt. Save invoices to appropriate folders and upload into Timberscan for data entry.
Reconcile vendor statements, answer vendor questions regarding account status and reconcile unpaid balances as appropriate.
Support AR Billing staff with backup gathering invoices of support documentation needed for requisitions submitted to Clients.
Once fully trained, support the preparation and submission of monthly billing requisitions to Clients as part of a defined growth path and development opportunity.
Qualifications:
College degree preferred; Accounting & Finance degree preferred
Sage 300, Timberline/TimberScan experiences a plus
Construction accounting experience a plus
Problem solving skill with the ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Our good faith estimate of the compensation range for this opportunity is an hourly pay of $31.25 to $33.65 if based in Los Angeles Market. Individual pay decisions will vary based upon the experience and qualifications of the applicant. This range is based upon LA market rates and determined by considering many factors such as external market salary survey data, internal data for comparable roles, and the operational and budgetary objectives of the company. Liberty also offers a comprehensive benefits package as part of its overall compensation strategy.
Working Conditions:
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.
EEO Statement:
Liberty provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Liberty will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Liberty , or anyone working on behalf of Liberty.
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Title: Construction Administrative Assistant
Company: 3D Contracting LLC.
Location: Glendale, AZ
