Overview
Construction Administrative Assistant Jobs in Alpharetta, GA at NuRock Construction Services, LLC
Title: Construction Administrative Assistant
Company: NuRock Construction Services, LLC
Location: Alpharetta, GA
Job DescriptionThe NuRock Companies, a national leader in the development, construction and management of affordable housing communities, has a professional opportunity available in our Alpharetta corporate office for a Construction Admin Assistant. The Construction Admin Assistant is to assist the construction department with timely and accurate information reporting including responsibilities for job cost tracking, construction draw management, balance sheet reconciliations, processing bank draws, research, and communication with project managers on project status and payment approvals. Minimum of 2 years construction accounting experience required. Must be proficient with Microsoft Office products, Microsoft Project and Timberline. Background and drug testing required. Competitive salaries and benefits. Only those individuals with the required experience need apply.
Key duties/responsibilities:
Responsible for the processing, reviewing, tracking, and general ledger posting of construction draws for multiple projects
Maintaining payment draw files and invoice files.
Communicate with project managers, vendors, and external parties to manage draw requests/requirements
Communicate with external clients and lenders to manage funding and draw requests, provide timely responses to questions and inquiries.
Perform/review bank account reconciliations and assist with corporate balance sheet reconciliations and other corporate monthly internal management reports
Calculate and invoice general contracting fees and allocate payroll to projects
Responsible for Construction accounts receivable tracking, management, and reporting
Assist in the development/enhancement of project reporting
Assist with Construction project analysis reporting
Assist with special projects as requested
General accounting including accounts receivable, accounts payable, payroll, job costing and general ledger posting.
Process accounts receivable and understand the construction billing and collections process.
Work with Project Managers on billing verification and collection matters.
Prepare deposits and weekly cash flow forecasts.
Process accounts payable from invoice to payment, beginning with coding invoices to the appropriate job number, cost code, GL account number and distributing invoices to Project Managers for approval.
Reconciliation of Vendor statements and Customer payments.
Lien waiver maintenance and subcontractor insurance verification.
Job cost tracking, analysis and reporting.
Enter project setup sheets and maintain filing system for projects.
Assist with processing payroll and certified payroll when necessary.
Interface with Project Managers and senior management on all aspects of construction accounting.
Respond to inquiries from the Owners, Controller, and Project Managers.
