Overview
Construction Administrative Assistant Jobs in Jacksonville, FL at Auld & White Constructors
Position Summary: The Accounts Payable/ Administrative Assistant will assist in managing the company’s accounts payable process to ensure accuracy, timeliness, and compliance with relevant regulations.
Essential Duties and Responsibilities:
Accounting:
Review invoices, ensure matching to the purchase order and system receipt and post invoices
For non-inventory invoices route for proper approval before posting invoices
Post invoices to the correct GL expense and prepaid accounts
Monitor unvouchered payables/ Received not invoiced receipts
Print AP aging report and Perform payment by check and EFT
Process payments by check or EFT to vendors weekly and ensure payments are on time
Review vendor statements to ensure accurate records
Reconcile bank statement daily for checks and payments cleared and outstanding
Reconcile all credit card receipts to the credit card statement at month end
Maintain an organized filing system
Assist with the month end close
Assist with monitoring of various inventory transactions
Communicate with receiving and purchasing to resolve issues that delay invoice posting
Required participation in internal training as needed to perform the duties assigned to this role
Administrative:
Prepare and send out weekly temp timecards to staffing agencies
Help with employee onboarding, including preparing new hire documentation and assisting with orientation
Provide general administrative support to the HR department, including filing, data entry, and maintaining employee records
Assist with benefits administration, including helping employees enrolling in benefit plans and assisting with open enrollment processes
Office Duties:
Greet and check-in guests, ensuring a welcoming and professional environment
Provide general administrative support to other departments as needed
Other duties as assigned
Requirements:
Minimum Qualifications (Knowledge, Skills and Abilities)
U.S. Person status required do to export control
High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred
Minimum of 2 years of experience in accounts payable and administrative duties, preferably in a manufacturing environment.
Good problem-solving skills and the ability to resolve discrepancies or issues effectively
Ability to maintain confidentiality concerning financial and employee files
Have strong attention to detail
Understanding of accounting concepts and familiarity with general ledger accounts
Excellent verbal and written communication skills
Must be highly organized, flexible, and able to work in a fast-paced manufacturing environment
Must thrive in a team-oriented and deadline-driven environment
Experience working in Epicor Kinetic ERP system preferred but not required
Strong proficiency in MS Office programs- Excel, Word, Outlook, Power Point and Adobe Acrobat
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made. While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. Constant Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may lift and /or move up to 15 pounds. Employee is required to wear Personal Protective Equipment (PPE) when working on the manufacturing floor. While performing the duties of this job, the employee may be exposed to moving mechanical parts. The noise level in the work environment is usually low.
Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to “Pay Transparency Law”; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.
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Title: Construction Administrative Assistant
Company: Auld & White Constructors
Location: Jacksonville, FL
