Overview
Construction Administrative Assistant Jobs in Texas at Drake Tappe
About Us:
Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.
As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.
Role Summary:
As a Leadership Administrative Partner, you will play a vital role in the smooth operation of the Service Organization. Reporting directly to the Sr. Administrative Partner, you will support the Vice President of Service. You will provide high-level administrative support to ensure the efficient functioning of their daily operations. Your responsibilities will include managing schedules, coordinating on-site/virtual meetings and communications, handling confidential information, and supporting cross-functional teams to drive business objectives. The ability to problem solve, manage competing priorities, and pivot quickly is essential to the success of this role.
This role is based out of Plymouth, MI, with occasional remote work flexibility when not supporting on-site activities.
Responsibilities:
Proactively manage and protect the Vice Presidents’ calendars, ensuring their time is optimized and prioritized
Handle all logistics for meetings, including scheduling, video conferencing setup, conference room bookings, F&B, and other on-site arrangements
Oversee the full travel process, from booking flights and hotel accommodations to organizing itineraries and managing travel expenses
Process, track, and report all expenses in a timely and accurate manner, ensuring compliance with company policies
Foster strong relationships with executives and crossfunctional partners to ensure smooth communication and collaboration
Assist with administrative operations, including coordinating logistics for team offsites, events, and other special projects as needed
Qualifications:
5+ years of experience in an administrative role, preferably in the tech industry and supporting senior leaders in a fast-paced, constantly-changing environment
Bachelor’s degree in relevant field or equivalent professional experience
Ability to travel up to 10%
Experience working in the Google Suite and/or across various different tools and platforms
Experience with basic accounting, invoice, and vendor management
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
The capacity to thrive in dynamic and ambiguous environments, while being flexible, collaborative, and reliable
Ability to follow quick and ambiguous instructions and deliver against them with accuracy and high attention to detail, expert at anticipating needs
Must be able to facilitate sensitive and high confidentiality initiatives while maintaining a high level of discretion and poise
Company Statements:
Equal Opportunity
Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [email protected].
Candidate Data Privacy
Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.
Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
Please note that we are currently not accepting applications from third party application services.
Title: Construction Administrative Assistant
Company: Drake Tappe
Location: Texas
