Overview
Construction Office Administrator Jobs in Richmond, VA at Barton Malow Company
About Us
We are a fast-growing construction company serving residential and commercial clients across Southwest Florida. We’re looking for a dependable, detail-oriented Office Administrator to keep our operations organized and running smoothly. If you’re comfortable juggling office tasks while supporting a team of project managers and field crews, we’d love to meet you.
Key Responsibilities
Coordinate and manage office operations and administrative support
Answer and direct phone calls; greet visitors and clients
Maintain job files and ensure project documentation is up to date
Process invoices, purchase orders, and subcontractor payments
Assist with permits, scheduling inspections, and tracking deadlines
Communicate with vendors, suppliers, and subcontractors
Track timesheets and assist with payroll preparation
Support the estimating and project management teams as needed
Maintain office supply inventory and coordinate equipment maintenance
Qualifications
High school diploma or equivalent (Associate’s degree preferred)
Proficient in Google Workspace and Microsoft Office (Word, Excel, Outlook); familiarity with construction software like Procore, Buildertrend, or QuickBooks is a plus
Strong organizational and time management skills
Excellent verbal and written communication
Ability to multitask in a fast-paced environment
Reliable, punctual, and team-oriented
Job Type: Full-time
Pay: $15.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Construction Office Administrator
Company: Barton Malow Company
Location: Richmond, VA
