Overview
Construction Project Administrator Jobs in Metro Manila at Sound Decisions
Title: Construction Project Administrator
Company: Sound Decisions
Location: Metro Manila
We’re seeking a high-performing Construction Project Administrator to join our fast-paced, dynamic team. Guided by our core values of innovation, integrity, and grit, we deliver projects that set us apart in the construction world.
In this role, you’ll be the organizational backbone of our projects—supporting Project Managers, streamlining communications, and ensuring documentation and operations run seamlessly.
Key Responsibilities:
Project Planning & Startup
- Review and interpret architectural drawings to support estimating and project planning.
- Prepare and distribute kickoff packages, construction schedules, and startup documents.
- Organize project folders, templates, and digital platforms for efficient access.
- Support procurement and trade award processes, including bid documents and supplier coordination.
Construction Coordination
- Order and track materials, ensuring timely delivery to job sites.
- Manage RFIs, submittals, shop drawings, and change orders with accurate logging and follow-up.
- Maintain job records and procurement sheets across digital platforms.
- Act as the first point of contact for trades and suppliers on drawings, specifications, and technical issues.
- Support weekly site meetings, preparing agendas and distributing minutes.
Documentation & Administration
- Maintain accurate project and corporate records (digital and physical).
- Prepare daily reports, photos, deficiency lists, and close-out documentation.
- Handle incoming/outgoing mail and consolidate supplier/trade records into master lists.
- Provide administrative support to executives, designers, and external partners.
- Manage emails, meetings, and events across both business and personal scopes.
Operations & Workflow Development
- Assist in SOP creation, workflow documentation, and Tranual setup.
- Contribute to process improvement initiatives and implementation of new platforms/software.
- Provide technical support to trade partners using internal systems and digital tools.
Procurement & Logistics
- Coordinate ordering, shipping, and delivery schedules for project sites and office needs.
- Track inventory and manage logistics for local and out-of-town deliveries.
Project Close-Out & Warranty
- Prepare deficiency lists, warranty logs, and client feedback reports.
- Deliver manuals, warranties, and as-built documentation at project completion.
Qualifications:
- Bachelor’s Degree in Architecture or Engineering
- 5+ years of construction administration experience with US/Canadian companies
- Strong organizational, documentation, and communication skills
- Proficiency in Buildertrend, Microsoft Office Suite, Adobe, ClickUp, Dropbox, Lucidchart
- Excellent problem-solving, analytical, and research abilities
- High attention to detail with exceptional proofreading and data accuracy
- Ability to work independently and collaboratively in a fast-paced environment
- Strong commitment to confidentiality and professionalism
What We’re Looking For:
- A proactive team player who thrives under pressure
- Someone who can balance technical coordination with administrative precision
- A detail-oriented professional ready to grow with a company that values initiative and grit
