Overview
Construction Project and Office Coordinator Jobs in South Bend, Indiana, USA at A Hiring Company
Construction Project and Office Coordinator
3 days ago Be among the first 25 applicants
Since 1984, our commitment to outstanding performance and integrity, in every aspect of our business, has prevailed. We continue to provide our clients with comprehensive solutions, quality construction service, and excellence in property management — all based on a vision driven by values.
Our headquarters is in Madison, WI. We have been completing high quality projects in the IL and IN markets for over a decade. Our core projects are multi-family, wood frame ground up. We also have decades of experience in water parks, hotels, commercial, historic preservations, and renovations.
We are seeking a dedicated and organized Project Coordinator & Office Administrator for our Indiana office. This role combines project coordination with office administration to support our construction team and ensure smooth operations. The ideal candidate will manage project documentation, coordinate meetings, assist with various project management tasks, and work closely with the Corporate Office Manager to maintain office standards.
Project Coordination:
Prepare and distribute meeting agendas and minutes.
Finalize and send AIA Owner Contracts and exhibits through Docu Sign.
File contract documents via CMiC and track project documentation.
Update and publish changes to contract documents for subcontractors.
Maintain updated plans and specifications, including construction bulletins, Architectural Supplements, and RFIs.
Develop and update project directories and subcontractor lists.
Issue subcontracts, purchase orders, and change orders, ensuring timely receipt/execution.
Maintain submittals, RFIs, and drawing logs within project management software.
Assemble and distribute monthly owner reports.
Assist with procurement of project signage and prepare punch lists.
Recommend workflow and process improvements.
Prepare and distribute weekly project-specific reports and meeting minutes.
Track and file all Field Superintendent paperwork for assigned projects.
Office Administration:
Assist and support staff and visitors, including greeting visitors and setting up conference rooms.
Answer incoming office phones and direct appropriately.
Prepare and submit monthly postage meter and copier reports.
Order, receive, stock, and maintain inventory of office supplies.
Sort and distribute incoming mail; prepare outgoing mail and overnight deliveries.
Maintain cleanliness and organization of conference rooms, kitchen, and common areas.
Coordinate new employee space setup and teardown for exiting employees.
Initiate and monitor property maintenance issues and coordinate with the landlord as needed.
Attend Shared Services team meetings to ensure smooth office operations.
Supervision:
Receive guidance from your immediate supervisor daily/weekly.
Informally direct or coach other team members as needed.
Compensation details: 24-26 Hourly Wage
Seniority level: Mid-Senior level
Employment type: Full-time
Job function:Project Management and Information Technology
Industries: Business Content
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Title: Construction Project and Office Coordinator
Company: A Hiring Company
Location: South Bend, Indiana, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Executive Admin/ Personal Assistant, Business Administration)
