Contract Administrator – New Energy

About us

UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance service, we partner with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions making us the number one contractor in Australia.

The UGL New Energy Team had a great 2022, off the back of completing 2 x Tesla Megapack installations, and successfully delivering 2 Solar Farm projects which are now in the commissioning phase. Our team exceeded our target of work in hand.

We are leading the way in New Energy – Our pipeline for the next 3-5 years is exceptional.

As we continue to deliver & evolve, we are looking for an experienced Contract Administrator to join our team.

UGL promotes diversity and alternate ways of working including part-time.

About the role – Location Flexible – Sydney, Brisbane, Adelaide or Perth

The Contract Administrator is responsible for the upstream and downstream contractual administration of goods, materials, and services to support the project achieve their quality, time, and cost targets with minimal risk.

Working under the guidance of the Project Manager and Commercial Manager, the role is responsible for delivering the commercial operational commitments of the project in accordance with the Company’s policies and procedures.

You will

Manage and perform the contract administration responsibilities for the project

Prepare all payment claims ensuring on-time submission and accuracy in accordance with the head contract and securities of payment legislation

Support and co-ordinate the review and timely approval (or dispute) of payment claims submitted by key subcontractors to the project

Manage and monitor contract securities, insurances, claims and variations under the head contract and key subcontracts

Lead the administration of subcontracts to support the project achieve its cost, time, and quality targets

Work in conjunction with Project Manager, Design Manager and Construction Manager to ensure on time delivery of all goods and services

Support the development and maintenance of monthly internal and external project progress reporting in accordance with the “UGL Way” and the requirements of the contract, which may include productivity reporting, S-curves and earned value management ratios

Assist the Project Manager with forecasting of revenue and costs

Provide cash flow and cost information to finance

Conduct preliminary commercial evaluation of tenders from subcontractors and manage tender clarifications by liaising with Project Managers and tenderers

Support the Project Commercial Manager prepare agreements for supply and works subcontracts for long term supply of materials and services by Analysing risks in relation to the product or service being procured and providing input into the negotiation of contract terms with preferred vendors in accordance with UGL Procurement Policy

Essential

Degree or Diploma in Quantity Surveying, Construction Management or equivalent

Minimum 5 years’ experience in a Contracts Administration or similar position.

Experience in the use of AS forms of contract

Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally

Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands

Proficient skills in computers: MS Word, email

Advanced skills in MS Excel

Experience of SAP Software / accounting and associated reporting desirable

About you

Proactively seek to continuously improve performance, deliverables, and work efficiencies

Display a positive approach to safety

Display effective verbal and written communication capability

High level of personal resilience and persistence

Ability to manage multiple stakeholders

Excellent conflict resolution skills

Must be customer focused, team oriented, accountable and results driven

Must be energetic with a positive can-do attitude

Ability and willingness to adapt, quickly learn and use new skills and knowledge brought about by rapidly changing structure, process, information and/or technology

Excellent relationship building, problem solving, negotiation and leadership skills

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and a requirement for you to undergo pre-employment medical assessment including drug and alcohol screen.

What we offer

When you join UGL, you’ll get to shape the nation alongside Australia’s best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You’ll be empowered to follow your curiosity and supported to carve out your dream career-life journey.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

Discounted private Health insurance

Salary Continuance Insurance

Flexible Work Arrangements

Salary sacrifice

Novated leasing

A Strong Health and Safety Culture

Dedicated Wellness Program

Paid Parental Leave

Educational and leadership development opportunities

Access endless career options and pathways through the CIMIC Group

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Discipline: Contracts Administrator

Primary Location: Australia-NSW-Sydney CBD, Inner West, Eastern Suburbs

Work Type: Full-time