Overview
Coordination Assistant Jobs in Genève, Geneva, Switzerland at JobCourier
Title: Coordination Assistant
Company: JobCourier
Location: Genève, Geneva, Switzerland
Adecco
Our client, a leading international organization, is seeking a Coordination Assistant for a temporary assignment.
Responsibilities
Distribute large volumes of digital documents (approximately 12,000 per month) to internal and external resources (over 100 people in total), based on specific criteria (language, document type, etc.) and in accordance with defined schedules.
Ensure full traceability of each document and accurately record all relevant information in Excel spreadsheets: volumes, costs, quality control results, etc.
Manage shared mailboxes, handle incoming requests and ensure effective communication with both internal teams and external providers.
Verify processed volumes, check invoices, record completed services and report any discrepancies.
Perform additional administrative tasks to support the team as needed.
Profile
Expert-level proficiency in Excel is essential, particularly in the use of pivot tables, advanced formulas, and macro programming.
These technical skills will be tested as part of the recruitment process.
Strong analytical mindset and confidence working with numerical data, as well as a solid understanding of accounting-related workflows (without requiring a formal accounting background).
Excellent command of one, and working knowledge of a second, publication language used within international organizations (English must be one of them). Languages include: Arabic, Chinese, French, German, Japanese, Korean, Portuguese, Russian or Spanish.
Prior experience with content management systems is considered a plus.
Proficiency in IT tools for data processing and information retrieval.
Demonstrated ability to work with precision and efficiency, especially during high-demand periods.
A proactive and solution-oriented attitude is expected during quieter phases to support continuous improvement initiatives.
High standards of integrity and discretion in handling confidential and sensitive information.
Strong collaboration skills and the ability to operate effectively in a multicultural and diverse professional environment.
Benefits
This is a great opportunity with strong potential for growth and long-term development.
Contact information
Morgane will be delighted to receive your application.
We kindly ask you to apply directly online.
If you do not hear from us within three weeks, please consider that your application has not been successful.
About Us
Adecco is the market leader for staffing solutions in Switzerland and worldwide. Every day, our teams in our 50 locations throughout Switzerland ensure the best match between candidates and clients in various professional fields and industries. Adecco Switzerland is part of the Adecco Group, the world’s leading talent advisory and solutions company. We believe in making the future work for everyone, and every day enable more than 3.5 million careers. We skill, develop, and hire talent in 60 countries, enabling organisations to embrace the future of work.
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CONTRACTTOHIRE
Büroverwaltung & Business Support
Settore: Altro
Ruolo: Altro
