Overview
Coordinator Jobs in United States at Aptitude Health
Title: Coordinator
Company: Aptitude Health
Location: United States
As a member of the account services team, the coordinator will work closely with Account Services Managers and Directors to support the timely and excellent execution of Business Intelligence and Medical Communications programs, particularly as it relates to tracking and preparation of related project-specific documents.
Job Duties and Responsibilities
Assist Account Services team in the management and execution of specific project related tasks
Keep Dynamics and/or Project Master Tracker up-to-date based on information provided by Account Services team members
Draft Consultancy Agreements and other HCP communications based on existing templates
Prepare account service-related documents for virtual/live meetings, such as invitation letter, welcome letter, meeting agendas, participant lists, evaluation forms, print material (name badges, tent cards), and other as necessary
Administrate and submit purchase request orders and invoices within the financial system
Prepare honoraria payment request forms and ensure timely submission to finance department
Follow up with HCPs for outstanding honoraria payments/W9/W8-BEN forms
Work with Meeting Managers to help coordinate services for live and virtual meetings and related activities such as audio-visual, ARS, webcasting, F&B, and signage & materials printing on assigned projects
Support Account Services team with facilitating logistics and registration tasks as needed
Support the preparation of project final reconciliations
Maintain current work-in-progress records and archives of past project information as appropriate
Assist in the creation of project codes in Intacct
Provide general day-to-day administrative support to the Account Services team
Ensure company systems and procedures are adhered to and/or improved to ensure all expectations are fulfilled
Comply with organizational requirements for protection and use of intellectual property
The above job description in no way states or implies these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.
The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.
Education, Experience, and Skills
Requires a High School education but college degree preferred
2-3 years of experience working in an office environment
Excellent decision making, critical thinking and problem-solving capability in a very fast-paced environment
Be highly organized and able to track multiple operational needs
Have a desire to grow and learn about event/project management
Excellent communication and interpersonal skills
Experience in spreadsheets and project management software is preferred
Proven efficiency in the use of Office 365
Key Competencies
Excellent communication skills both verbally and written
Organized and detailed orientated
Able to work with deadlines and manage multiple projects
Conditions of Employment:
Verification of employment history, professional references, and education or training.
Eligible Candidates must live in the US and be able to work in the US
Working Conditions and Physical Effort:
Work is normally performed in a typical interior/office work environment
Travel may be required based on business needs (domestically and internationally) and attend virtual programs outside of working hours as needed.
Aptitude Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
