Coordinator Jobs in Jacksonville, FL at Paul Davis Company Owned Store

Full Job Description

Do you want to make an Impact in your community in a diverse and inclusive company, working in a dynamic and growing industry, while supporting your personal and professional journey in your career?

Join the Paul Davis Team!

$45,000 – $60,000 per year

Coordinators will work in a dynamic environment within our Sales, Emergency Services (Mitigation) Department and/or our Reconstruction Department. The Coordinator plays a pivotal role as a liaison for the client to identify project requirements and specifications, as well as administrating and organizing jobs and support team members as assigned.

Medical, Dental, Vision & 401(k) benefits

Paid Holiday, Vacation & Sick Days

Company Cell Phone

Advancement Opportunities

Maternity, Paternity and Adoption Leave


Work in a support role to drive sales

May support Mitigation Manager, Reconstruction Production Manager or Project Director when needed

Answer incoming calls on office and mobile lines

Complete intake for new losses

Collaborate with clients, customers and vendors

Complete job notes in operating systems

Complete compliance tasks in main operating systems

Create new loss (jobs and projects) files

Create and send invoices for jobs/projects

Maintenance and filing of job files and project documentation

Make collections calls for the Accounts Receivable department

Run reports in main operating system, RMS

Confirm that the current jobs are on schedule

Coordinate job/project schedules, resources, equipment, and labor

Liaison with clients to identify and define jobs

Ensure the client’s needs are met from start to completion of job

Assist Project Managers with job updates and job information

Competency – Knowledge, Skills and Abilities:

Knowledge of Microsoft Office applications (Outlook, Word, Excel)

Customer Service Skills

Communication skills

Typing skills

Administration skills

Ability to learn and operate our primary operating systems: RMS, Xactimate, TSheets, SalesForce, Contractor Connection, ADP, Quickbooks, Sage, SharePoint, and One Drive

Ability to create documents and invoices

Ability to answer and communicate with customers over the phone

Ability to work office equipment (fax, scanner, printer, phone system, computers)

Ability to work independently

Ability to coordinate multiple jobs within the same time frame

Stress Management and Composure

Maintain a level of confidentiality

Required Education and Experience:

High School Diploma or GED required

Customer Service experience

Three plus years’ experience in an Administrative position

Preferred Education and Experience:

Associate Degree Preferred

One or more years’ experience within the restoration industry or related industry

Physical Requirement

Must be able to stay in a stationary position up to 100% of the time

The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

Constantly operates a computer and other office productivity machinery, such as a calculator, fax machine, copy machine, and computer printer.

Must be able to observe and perceive information on a computer and documents

Must be able to communicate and converse with customers over the phone

Occasionally will lift up to 10lbs

Ability to safely operate a company vehicle

Make an impact now

Title: Coordinator

Company: Paul Davis Company Owned Store

Location: Jacksonville, FL



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