Overview
Coordinator Complement Review&Reporting Jobs in Toronto, Canada at City of Toronto
Position: COORDINATOR COMPLEMENT REVIEW&REPORTING
- Division & Section: Policy, Planning, Finance & Admin, PPF&A Program Support
- Work Location: City Hall, 100 Queen St. W. Toronto, ON M5H 2N2
- Job Type & Duration: 1 Permanent, Full-Time Vacancy
- Hourly Rate: $40.08 – $43.91
- Shift Information: Monday to Friday, 35 hours per week
- Affiliation: L79 Full-Time
- Number of Positions Open: 1
- Posting Period: 30-Apr-2026 to 14-May-2026
Job Description
Reporting to the Manager Strategic Initiatives & Complement Management, the Coordinator, Complement Review & Reporting will provide centralized support for the Infrastructure Services (IS) and Development & Growth Services (DGS) Complement Management to ensure effective monitoring of organizational changes and promote consistency within IS and DGS divisions.
Major Responsibilities
- Coordinates activities related to divisional complement reconciliation & reporting.
- Extracts reports from the SAP Complement Management and updates information in SAP.
- Complement Management in partnership with Corporate counterparts, i.e. HR Organization Management (HROM) staff.
- Provides information and maintains a monitoring system for tracking, such as staff requisitions, and Organizational Change Approvals (OCA) for in year and annual budget complement changes.
- Verifies payroll transactions on the SAP payroll system and ensures that they are accurately reflected on IS and DGS division records and organizational structure.
- Reconciles the positions in IS and DGS divisions with the assigned budget and SAP system.
- Develops detailed organizational charts for budgeting purposes for assigned client divisional portfolios.
- Responds to inquiries from management and employees regarding policies and procedures in the areas of complement management & reporting.
- Prepares, coordinates and maintains information related to budget administration, salaries and benefits budget and provides related support.
- Prepares and drafts documentation paperwork on behalf of program division as it relates to their complement and organizational structure.
- Conducts analysis, contacts other divisions across the organization and retrieves background information.
- Liaises with program division staff, People & Equity, Finance and HR Organization Management (HROM) to reconcile complement within an approved budget, and monitors and updates organizational charts within IS and DGS.
- Tracks and maintains divisional complement data.
- Reviews, confirms, and verifies complement documents to ensure positions are approved within budget.
- Monitors divisional complement database and investigates and resolves discrepancies.
- Runs various reports within SAP CM (Complement Management) for IS and DGS divisions such as vacancy, temporary position duration and cost distribution reports.
- Composes and prepares correspondence and reports.
- Attends meetings with divisional clients, occasionally off-site.
Key Qualifications
Your application must describe your qualifications as they relate to:
- Extensive experience working with employee records and documentation.
- Extensive experience using Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook and Visio).
- Extensive experience with workforce management systems, such as SAP/Success Factors.
- Considerable experience dealing with a wide range of human resources issues including, Collective Agreement provisions, complement management, application of employee policies, processes and procedures.
- Considerable experience in creating, formatting and maintaining complex reports and spreadsheets.
- Experience preparing and maintaining detailed records and correspondence, including the use of manual and computerized filing systems.
You must also have
- Excellent customer service, interpersonal and conflict resolution skills.
- Strong analytical and problem-solving skills and the ability to work independently with minimal supervision.
- Excellent organizational, analytical, and multi-tasking skills with the ability to meet deadlines and assess priorities.
- Ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.
- Knowledge of Employment Standards, various Collective Agreements, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
- Ability to follow directions promptly and accurately with attention to detail.
- Ability to function effectively as part of a team and be responsive to co-workers in a professional manner.
- Ability to exercise judgement and discretion in dealing with confidential matters and information.
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .
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Title: Coordinator Complement Review&Reporting
Company: City of Toronto
Location: Toronto, Canada
Category:
