Overview
Coordinator of Faculty Recruitment and Administrative Services Jobs in Newport News, VA at Christopher Newport University – Main Campus
Office Admin
Logistics Summary:
Position: Office Admin
Type: Part-time, W2
Location: Onsite in Cave Junction, OR
Hours: 16 to 24 hours a week
Compensation: $20 to $25 an hour
Timeline: Start immediately
Seeking you… if you:
have a deep commitment to serving vulnerable populations.
strive to create a safe and supportive environment for all.
possess a strong work ethic, a can-do attitude, and a genuine desire to develop new skills and contribute to a small, dynamic team.
have exceptional communication skills and build rapport easily with individuals from all walks of life.
thrive in autonomy and working with limited supervision.
are resourceful, proactive, and a problem solver – heck, you thrive on it!
value attention to detail and take pride in producing accurate and high-quality work.
are technically savvy and eager to learn new digital tools.
WHO WE ARE
The Illinois Valley Family Coalition (IVFC) is a community-focused nonprofit organization committed to providing essential services to those in need. As the steward of real property, the organization plays a vital role in supporting the community by renting space to fellow non-profits, governmental programs like ODHS, and overseeing various initiatives aimed at serving community members in need. Our mission is to deliver emergency assistance, education, advocacy, and referral services in collaboration with other community resources.
Founded in 1995, Illinois Valley Family Coalition provides supportive services that allow residents to access services they do not know they are eligible for, would not normally qualify for, or do not have the ability to access. The Coalition does this by educating, training, mentoring and coordinating services. In the process, we serve to build our citizens’ abilities to support themselves and their families.
THE ROLE LOGISTICS
We’re looking for a dynamic, self-motivated Office Admin to support our organization’s leaders in serving the community. This role is a blend of facilities management, client services, and administrative support, with a strong emphasis on utilizing digital tools to enhance efficiency and organization.
This will be a part-time (W2) position. There is potential for growth with 30/60/90 day reviews to look at compensation increase and additional hours based on performance.
This is for an in-person only position at our office located at 535 East River Street Cave Junction Oregon 97523. We currently need shifts covered during the hours of: 9am – 5pm Monday – Friday weekly. Schedule to be determined.
Available to people authorized to work within the United States. We highly encourage candidates who are LGBTQIA2S+, BIPOC, neurodiverse, disabled, and other communities to apply.
RESPONSIBILITIES AND AREAS OF NEED
Below is a list of areas where we have gaps and need your help, in priority order.
Bonus if someone has multiple areas of interest. Mega bonus if someone has multiple areas of interest AND experience AND they love what we do AND they can keep up with high performers.
Client Services
Provide direct support to clients accessing emergency services, connecting them with resources, coordinating appointments, and offering guidance with empathy and clear communication.
Manage incoming communications, responding to emails, phone calls, voicemails, and text messages with clear, empathetic, and customer-friendly language.
Administrative Support
Provide administrative support, including scheduling and sending reminders for onboarding, training, and compliance reviews; as well as following established checklists and process SOPs to ensure smooth operations.
Manage and maintain digital tools, including CRM system, Google Drive folders (using established naming conventions), Trello boards, Google Calendar, and Google Forms, to ensure efficient organization, accurate record-keeping, and information sharing.
Conduct quarterly billing for various programs and services, ensuring accurate invoicing and timely payment processing.
Facilities Management
Manage the daily operations of IVFC’s facilities, ensuring a safe, clean, and well-maintained environment for staff, clients, and tenants, including tidying and organizing common areas to create a welcoming atmosphere.
Manage tenant communication and relations, coordinate building maintenance and repairs, and work with vendors and contractors to address facility needs promptly and efficiently.
Manage inventory and ordering of cleaning and office supplies, ensuring adequate stock and cost-effective purchasing.
Track and coordinate employee shifts to ensure consistent office coverage and support for clients and visitors.
SKILLS THAT WILL ENABLE YOU TO THRIVE
You are a people person with exceptional communication skills, able to connect with clients and visitors from all walks of life, providing empathetic support and clear guidance in person, via email, phone, and text.
You possess strong administrative skills, enabling you to manage schedules, coordinate onboarding and training, and maintain organized records and documentation.
You have a knack for facilities management, ensuring smooth daily operations, a welcoming environment, and efficient coordination of maintenance, repairs, and various relationships.
You are technologically proficient, comfortable using various digital tools like CRMs, Google Workspace (Drive, Calendar, Forms), and Trello to streamline workflows, manage projects, and ensure efficient communication.
You have a keen eye for detail and are meticulous in tasks such as managing inventory, processing invoices, and maintaining accurate records.
You are proactive and resourceful, able to anticipate needs, take initiative, and find creative solutions to challenges that arise in a dynamic environment.
You are a strong communicator, able to convey information clearly and effectively to diverse audiences, both verbally and in writing, including crafting empathetic and client-friendly emails and messages.
You are organized and efficient, able to manage multiple tasks, prioritize effectively, and follow established procedures to ensure smooth operations.
You are adaptable and eager to learn, embracing new challenges and readily acquiring new skills and knowledge.
You have a passion for serving your community and are driven by a desire to make a positive impact on the lives of those in need.
We believe that a diverse set of backgrounds and experiences enrich our team and allow us to achieve above and beyond our goals. If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our team.
Illinois Valley Family Coalition is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
WHY IT’S AWESOME TO JOIN OUR TEAM
Make a Real Difference: You’ll be part of a dedicated team that’s making a tangible difference in the lives of individuals and families in Illinois Valley. You’ll see the direct impact of your work in helping people access essential resources and build more resilient lives.
Enjoy a Dynamic and Rewarding Work Environment: No two days are the same at IVFC! You’ll have the chance to tackle diverse challenges, contribute to meaningful programs, and be part of a dynamic team that’s always striving to improve.
Connect with Your Community: You’ll have the opportunity to build relationships with community members, partner organizations, and local leaders. You’ll be an active participant in strengthening the fabric of the Illinois Valley.
Be Valued for Your Contributions: We recognize and appreciate the hard work and dedication of our team members. You’ll be part of an organization that values your contributions and supports your professional growth.
Prioritize Your Well-being: We believe in supporting our team’s well-being, both personally and professionally. We offer generous paid time off, including vacation time that grows with your tenure, separate sick leave, mental health days, and a healthy work-life balance.
Invest in Your Growth: We’re committed to your professional development and provide opportunities to learn and grow. You’ll receive an annual stipend for professional development, have the opportunity to participate in a mentorship program with experienced leaders, and benefit from ongoing training and skill-building initiatives.
Embrace Flexibility and Work-Life Integration: We understand the importance of flexibility and offer options for hybrid work and flexible scheduling. We want you to thrive both personally and professionally.
Fuel Your Day and Feel Appreciated: We provide a comfortable and welcoming work environment, complete with snacks, beverages, and regular celebrations to recognize and appreciate our team’s hard work and dedication.
IVFC complies with all applicable state and federal employment laws, including those related to workers’ compensation, unemployment insurance, family leave, and equal opportunity employment.
Job Type: Part-time
Pay: $20.00 – $25.00 per hour
Expected hours: 16 – 24 per week
Benefits:
Flexible schedule
Paid time off
Professional development assistance
Schedule:
8 hour shift
People with a criminal record are encouraged to apply
Ability to Commute:
Cave Junction, OR 97523 (Required)
Ability to Relocate:
Cave Junction, OR 97523: Relocate before starting work (Required)
Work Location: In person
Title: Coordinator of Faculty Recruitment and Administrative Services
Company: Christopher Newport University – Main Campus
Location: Newport News, VA
