Overview
Copy of Administrative Assistant Jobs in Vancouver, WA at ALL GODS CHILDREN INTERNATIONAL
Requisition ID:
43840
Work Location:
Public Works – Oceana Center
Pay Range:
G.17, $37,455.50 – $58,056.03
Starting Salary:
Minimum of the Pay Range
Work Schedule:
Monday – Friday
Part Time Hours/Wk:
Job Open Date:
Application Deadline:
2/17/25
Job Duties:
Administrative Assistant
The Public Works Program Support/Administrative Team is looking for a warm, out-going, authentic, customer service oriented and inspiring person to join our Team! This position will give you the opportunity to enhance your customer service skills as well as develop some new skills along the way while working in a business casual environment. If this is you then come join our Team!!!
Answer all citizen calls, appropriately routing to department /staff member.
Address all in-person citizen inquiries, providing a citizen information sheet to collect information, routing to appropriate Engineer.
Receive Vendor Deliveries.
Format all correspondence according to city’s standards.
Route, format, and process council & agenda package documents.
Receive and distribute all outgoing/Incoming mail.
Assist with all mail mergers/bulk/mass/certified mailings.
Format, prepare all outgoing, mailing documents to citizens referencing project Information.
Recorder for various meetings, transcribing meeting minutes involving engineer terminology.
Process parking permit temporary parking pass (TPP) as requested by citizen via Traffic Engineering.
Assist with the forwarding and uploading and distribution of Freedom of Information Act (FOIA) information.
Receive, distribute, track, upload various documents.
Coordinate and schedule meeting conference rooms for supervisors and other staff via Outlook,
Upkeep cleanliness, stock office supplies as needed.
Maintain copy machine (all maintenance issues, supply request as needed, etc.)
Maintain Information Board at various locations.
Receive, and send all building service request to appropriate for two locations.
Be a self- starter and able to work with minimum supervision.
Other duties as assigned.
The City of Virginia Beach Perks
Flexible Scheduling Options
11 Paid Holidays
3 Additional Personal Holidays
18 Days of Paid Time Off (PTO)
Medical, Dental, Vision, and Prescription Coverage
Legal and Identity Theft Protection
Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance
Commonwealth of Virginia 457 Deferred Compensation Plan (COV 457)
Deferred Compensation Plans
Hybrid 457 Cash Match
Virginia Local Disability Program (VLDP) – Income Replacement (Short Term Disability, Long Term Disability, and Long-Term Care)
Optional Life Insurance
Wellness Programs
Employee Assistance Program / Work-Life Services
Paid Maternity/Paternity/Parental Care Leave
Beach Municipal Federal Credit Union exclusively for City employees and their dependents
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Assistant-00195.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.000431.1.pdf
Minimum Requirements:
MINIMUMS: High school or GED plus three (3) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. Passing score on a typing test may be required.
SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Must have a Resume
Preferences:
Answer multi-line phone and transfer to appropriate parties
2+ years of Customer Service experience
Proficient in completing mail merge via Word and Excel
Format and edit various correspondence for middle management
Professional experience working independently
Experience using MS Outlook
Experience working in an office setting
2+ years experience working with Engineers
2+ years of municipality experience
Special Instructions:
Please complete the application in its entirety and include your resume if required by the posting.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
Title: Copy of Administrative Assistant
Company: ALL GODS CHILDREN INTERNATIONAL
Location: Vancouver, WA
