Overview
Corporate Administrative Assistant (On-site) Jobs in Alpharetta, GA at Medicus IT
Job Summary
This person will oversee the day-to-day office and administrative functions that result in a smooth workflow– including handling communications, registration, and bookkeeping.
Responsibilities:
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Communication and Outreach
Available as first contact for inquiries about programs and organization.
Receives and processes mail.
Maintain website and social media. Keep up to date with events, sponsorships, programs forms and community members.
Maintain ONE website, social media accounts, donor database, jovial registration software and all software necessary to run programs, accept donations, and keep organizational records.
Maintain an up-to-date mailing lists
Organizational Management
Renew, file, and update all essential insurance, licences, and reports to maintain non-profit and organizational operations:
General Liability and Director and Officers’ insurance
State Non-Profit Annual Report and Renewal
Annual B&O Excise Tax
Annual Federal 990 Tax Form (with help from accountant)
County Conditional Use Permit and other land use agreements
Coordinates IT resources, troubleshooting, and planning including maintenance of Google services (Gmail, Drive, Docs, Sheets, calendar) and mobile phone.
Maintains office space, supplies, furniture, equipment, and resources including communication of office operations and systems to all staff for smooth operations
Oversee daily office operations and ensure efficient workflow
Maintain organized records and files (both digital and physical)
Financial Management
Track budget throughout through monthly reconciliation using Quickbooks and submit monthly financial reports and budget updates for the Board
Support the Tuition assistance committee in determining and distributing awards based on annual budget
Run monthly Payroll and complete monthly payroll report using Gusto and Quickbooks
Ensure sound financial management practices including Local, State and Federal Laws, GAPs and Industry best practices
Ensure quarterly taxes,annual 990, and annual state B&O excise tax are filed
Oversee the maintenance of Quickbook system
Registrar
Manage registration process for all programs including form updates and creation, waitlists, billing, confirmations, family contact information, and reminders
Using Jovial software, manage registration, enrollment, student files, billing/accounting
Maintaining waitlists for classes at capacity
Communicate with interested families, answer questions and help orient incoming families into our programs and guide through the registration process.
Coordinate scheduling of current families who switch, drop or add class days.
Available for a broad range of other logistics, coordination and general administrative tasks.
Compensation:
Hourly wage $21-24 DOE, 15 hours per week
Benefits package of 1/20 Paid time off, professional development stipend
Job Type: Part-time
Pay: $21.00 – $24.00 per hour
Expected hours: No more than 15 per week
Benefits:
Flexible schedule
Paid time off
Professional development assistance
Schedule:
Monday to Friday
Ability to Commute:
Carlsborg, WA (Required)
Ability to Relocate:
Carlsborg, WA: Relocate before starting work (Required)
Work Location: Hybrid remote in Carlsborg, WA
Title: Corporate Administrative Assistant (On-site)
Company: Medicus IT
Location: Alpharetta, GA
