Overview
Corporate Administrative Secretary Jobs in Highland, Illinois, USA at The Korte Company
The Korte Company is seeking a Corporate Administrative Secretary to join our team in Highland, IL. This position will be responsible for support across multiple departments, managing a variety of administrative, corporate, and compliance-related tasks. The ideal candidate will have previous administrative experience and meticulous attention to detail, excellent communication skills and a reliable work ethic.
ESSENTIAL FUNCTIONS
Provide administrative and clerical support to multiple executives
Coordinate travel arrangements and process related invoices
Assist with planning company events, dedication gifts and groundbreaking plaques
Help prepare materials for audits and tax filings
Manage internal calendars and distribute event ticket
Maintain corporate records, including stock and business registrations
Prepare Advisory Board meeting materials
Assist in preparing and managing contracts, including owner and subcontractor agreements
Coordinate joint venture agreements and legal notices as required
Ensure timely submission of government reports (e.g., small business, DOL, executive compensation).
Maintain and update registrations and reporting in platforms like SAM.gov
Track and support government contract compliance and documentation
Perform general secretarial duties, including scheduling meetings, filing, and handling correspondence and overnight mailings
Supervise and coordinate the activities of administrative staff
MINIMUM QUALIFICATIONS
The characteristics listed below are representative of those
sought to perform this job successfully.
Strong organization and time management skills
Dependable
Self-starter and motivated with minimal supervision
Ability to prioritize and multi-task within time constraints
Excellent written and verbal communication skills
Professional in actions and appearance
Ability to handle confidential information with discretion
Proficiency in Microsoft Office Suite and document management systems
EDUCATION + EXPERIENCE
Qualified applicants will have:
High school diploma or equivalent required
5+ years of secretarial and/or administrative experience is required
Experience with contract administration and government reporting platforms (e.g., SAM.gov) a plus
Prior experience in the construction industry is a plus
ABOUT THE KORTE COMPANY
The Korte Company was founded in 1958 on the belief that professionalism, quality and value added services are fundamental to a successful company. More than sixty years later, that philosophy has earned Korte the reputation for delivering high quality, responsive services to our clients nationwide. Korte pursues large construction projects from offices in St. Louis, MO, Highland, IL, and Las Vegas, NV.
This position is eligible for our competitive pay and benefits package including annual discretionary bonus subject to company and individual performance. Additional comprehensive benefits include medical, dental, vision, FSA/HRA, life, disability, 401(k), parental leave, phone allowance, vacation, sick time and company paid holidays. Role and compensation decisions are dependent on a variety of factors including education, qualifications, experience, skills, training, certifications, location, etc.
Only fully qualified candidates should apply. No phone calls, direct mailings or drop-in inquiries allowed. The Korte Company is an Equal Opportunity Employer.
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Title: Corporate Administrative Secretary
Company: The Korte Company
Location: Highland, Illinois, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Clerical)
