Overview
Corporate Governance Assistant Jobs in Harrisburg, PA at Capital Blue Cross
Sr. Admin Asst, Prgm on Entrepreneurship
School of Management – Faculty Support
94526BR
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Secretarial
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
165 Whitney Avenue
New Haven, CT 06511
Work Model
Hybrid
Position Focus:
Provide high-level administrative and operational support for the Entrepreneurial Programs of Yale School of Management (SOM) and assist faculty members dedicated or team support) in all areas including teaching and research, copy-editing, event coordination, and financial transactions.
Essential Duties: Oversee and coordinate administrative program and office activities for SOM Entrepreneurial Programs (EP) Establish and implement procedures and systems; serve as principal source of information on policies, procedures, and office activities. Coordinate logistics for events, conferences, seminars, and programs on and off campus including site visits, itineraries, travel arrangements, publicity, catering, entertainment, and accommodations. Prepare materials, required forms, and reimbursements. Organize and manage logistics for student entrepreneurs. Maintain EP website. May work on faculty web sites. Manage social media presence. Write blog posts and contribute other media related to the EP to the POE blog and related websites. Maintain complex calendars for staff and faculty. Schedule and coordinate meetings and appointments.
Manage domestic and international travel and speaking schedule. Format, prepare, edit, proofread a variety of material for grammatical and factual accuracy. Research and fact check cases and current events. Work with co-authors and editors to coordinate printing deadlines. Research and draft article. Supports courses for faculty; may include complex core courses. Secure or purchase teaching materials. Obtain copyright permission. May scan course work. Uses learning management system to upload syllabus, materials, create assignments, discussion boards, groups and publishes with faculty permission. May assist with classroom exercises, guest lecturers, and podium support.
Support assigned remote courses as session coordinator. Using Zoom (or other video conferencing communications) schedule class, create Zoom links for remote course meetings, virtually attend class and monitor or set up for session, support faculty with logistical issues, and communicate with students via Zoom chat (as needed and directed by faculty, alert Media Services of any technical problems in the Zoom room, and moderate participation. Search for information and articles on-line and in various libraries. Submit research papers online. Gather, compile, organize, manipulate data to create reports or summaries. May design and set up spreadsheets, graphics. Create slides or make changes to enhance PowerPoint presentations with graphics.
Use the University’s electronic systems for expense management, complex international travel booking and placing orders with vendors. Collect receipts for reimbursement of travel (domestic and international) and monitor reimbursement to Yale. Work with business office in execution of all financial transactions. Prepare all documents in accordance with University policies and procedures. Assist faculty members with various activities which can include large mail merges for letters of recommendation, recruitment and other correspondence. Identify problems with workflow, equipment and environment and make suggestions for improving the workplace.
Greet visitors; answer and screen telephone calls. Order supplies, equipment, stationery and business cards. Prepare/drop off outgoing mail and packages at mailroom and pick up, sort and distribute incoming mail. Track and share tasks and responsibilities using Asana or another workflow tool. Perform additional duties incidental to office activities as necessary to maintain the highest level of customer service. As assigned, provide coverage in all faculty support areas and other administrative departments.
The following Essential Duties are generic in nature; the information contained in this Position Focus are most relevant to this position.
Dept/Section URL
https://som.yale.edu/about/work-at-yale-som
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Excellent computer skills including knowledge of Mac OSX and well-developed knowledge of Windows and Microsoft products. Excellent skills in Word, Excel, Outlook Calendar, and PowerPoint. Ability to perform library and Internet research.
Required Skill/Ability 2:
Excellent proofreading, editing, and writing skills for drafting material for blogs and website. Cover letter strongly encouraged. Ability to communicate orally and in writing in a clear, pleasant, grammatically correct and professional manner.
Required Skill/Ability 3:
Superior interpersonal skills; polished, outward facing demeanor. Ability to work independently and create good relationships as a representative of the program. Ability to represent School professionally at events. Ability to work or flex time for occasional overtime and/or weekends. Ability to travel.
Required Skill/Ability 4:
Superb organizational skills. Ability to organize an extremely large amount of information and variety of subject material. Ability to function effectively as part of a team. Excellent attendance record. Ability to properly use independent judgment. Work with conflicting demands and deadlines.
Required Skill/Ability 5:
Excellent attention to detail and accuracy with a demonstrated ability to concentrate and perform with constant and varied interruptions. Ability to prioritize to meet deadlines and follow schedules; multi-task effectively with a strong attention to accuracy, details, and thoroughness. Take initiative and anticipate actions needed.
Preferred Education, Experience and Skills:
Bachelor’s degree. Proven experience with event support, administrative support, learning management system, and expense management. Web maintenance skills. Ability to provide basic AV support. Proven experience with Yale policies and procedures.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
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Title: Corporate Governance Assistant
Company: Capital Blue Cross
Location: Harrisburg, PA
